Technical Administrative Assistant

Description

• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; stoop, kneel, crouch; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk, and hear.
• Copy, assemble, and distribute work produced in a timely manner.
• Meet deadlines and prioritize workload.
• Must be flexible to take on additional tasks to assist company including but not limited to composing emails, printing and scanning documents, schedule and assist with meetings/lunches, answering phones, office supply inventory management, mail distribution, and other duties as assigned.
• Contribute to the upkeep of the team tools and processes.
• Actively participate in weekly department and division meetings or trainings whenever necessary.
• Proofread, edit, format, and publish documentation and proposals needed by staff of all levels while ensuring compliance to corporate standards.
• Enter data and schedules into the project management system.
• Review documents and ensure proper spelling, grammar, and general math equations (sum, difference, product, quotient, etc.).
• The employee must frequently lift and/or move objects up to 10 pounds and occasionally lift and/or move objects up to 25 pounds.

Requirements

• Ability to multitask, prioritize workload, and plan to meet tight deadlines
• External Certification Programs, Professional Memberships
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Strong attention to detail
• Onboarding and Mentoring, Internal Training and Cross Training
• Excellent typing and proofreading skills
• The completion or pursuit of an Associate’s degree in English, Business Administration, or related field is preferred
• Technical writing ability preferred.
• Strong verbal and written communication skills
• Has prior experience in an engineering or technical industry (preferred)
• Must be able to work independently and as a contributing team member
• Comfortable working with all levels of positions within the organization and supporting multiple locations
• Expertise with key software programs (e.g., Microsoft Word, PowerPoint, Excel, etc.)
• PE Certifications, Registration, and Renewals
• Strong Fundamentals (Core Values)
• Possess 3-5+ years of technical administrative experience
• Reliable, dedicated, and positive attitude toward team members and clients
• Basic business acumen and knowledge preferred.
• Ability to use critical thinking skills to manage tasks

Benefits

• 401(k) and Roth Plans with 5% Match and immediate vesting upon enrollment
• Pre-Tax Health Savings Account (HSA) with Match, and Pre-Tax Flexible Spending Account (FSA)
• Market-based competitive Compensation and Overtime Pay for Salaried positions
• Employee Referral Program/Bonus
• Generous Paid Time Off (Extra Days for Purchase) and Ten Paid Holidays
• Flexible Work Schedules, Work at Home Options
• Employee Stock Ownership Plan (ESOP)
• Life Insurance Paid by Matrix and Buy-Up Options
• Employee Service Awards and Peer Recognition
• Discount Programs
• Health Insurance with Prescription Drug Coverage, Dental, and Vision Insurance
• Casual Dress
• Tuition Reimbursement Program
• Regular Employee Updates and Town Halls, Annual Engagement Surveys
• Wellness Program with Incentive Dollars, Preventive Health Screenings
• Quarterly Bonus Program and Spot Bonus Program
• Technical, Managerial, and Administrative Career Paths
• Paid Parental Leave, Bereavement Leave
• Short-Term and Long-Term Disability Plan Paid by Matrix
• Employee Assistance Program (EAP), Critical Illness and Accident Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance