Legal Assistant

Description

• Draft, edit, and proofread correspondence, agreements, and legal documents.
• Prepare and submit corporate filings, annual reports, professional registrations, and registered agent changes.
• Take personal responsibility for fostering a green workplace through sustainable practices.
• Manage day-to-day workflow for the department, ensuring timely completion of tasks.
• Provide backup support for procuring Certificates of Insurance.
• Process and track invoices for legal services.
• Organize and maintain legal files and records in compliance with retention policies.
• Assist with administration of the employee stock program, including communications and preparation of plan documents.
• Provide high-level administrative support to the legal team, including scheduling meetings, arranging travel, and preparing expense reports.
• Serve as a point of contact for internal employees and external clients.
• Track and maintain professional licenses and memberships for team members, including continuing legal education requirements and bar approvals.

Requirements

• Ability to learn and master new information technology systems.
• Ability to thrive in a fast-paced environment while maintaining flexibility.
• Excellent interpersonal skills with the ability to interact across all levels of staff.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• High School Diploma required; Associate degree preferred.
• Strong commitment to confidentiality and business ethics.
• Ability to work independently and collaboratively in both in-person and remote settings.
• Advanced knowledge of administrative practices and legal procedures.
• 3–5 years of administrative experience, with at least 2 years in a legal environment.
• Highly organized and detail-oriented.
• Proven ability to multi-task and prioritize multiple assignments effectively.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance