Office Manager

Overview

Manage office operations, HR onboarding/offboarding, HSSE, vendor relations, and staff support.

Key Responsibilities

• attendance tracking
• av support
• employee onboarding
• vendor management
• safety inspections
• hsse coordination

Tasks

-Communicate with the landlord and thirdparty vendors for any building needs and repairs that arise. -Provide weekly timecard support on Fridays, running reports, helping submit timecards, provide training as needed. -Act as Health, Safety, Security, and Environmental (HSSE) Coordinator for the office; responsibilities include but are not limited to: Update the Emergency Response Plan, distribute it to staff, and collect acknowledgements; -Supervise receptionist and act as backup for responsibilities when needed. Direct daytoday work, provide performance reviews, and support career development. -Act as HR point of contact for the office, ensure HR information is distributed, and that the HR board is kept uptodate. -Oversee office functions to ensure the office runs smoothly. -Assist with offboarding employees when departing, including collecting company equipment. -Maintain regular communication with the front desk personnel to provide any support needed. Conduct annual evaluations and provide recommendations to support the front desk staff in performing their role efficiently. -Act as wellness champion for office by attending webinars and sharing information, helping the staff collect their points to reduce medical premiums. -Oversee vendor contracts and negotiate best rates for office needs. -Conduct annual ladder inspections, order PPE, coordinate annual fire drills, and perform monthly office inspections; -Update the HSSE bulletin board, attend monthly OSEC meetings, and organize quarterly safety committee meetings; and -Track office attendance via QRcode Excel spreadsheet. -Help visitors and leadership with reserving desks and conference rooms and help with AV connections as needed. -Organize events including holiday party, Stantec in the Community Day, volunteer efforts, happy hours, etc. -Coordinate with Property Management office regarding vendors, repairs and events. -Onboard new employees, ensure equipment is set up and ready, work closely with IT to ensure laptops have necessary software, and ensure new hires have access to all necessary programs. -Prepare monthly staff meeting presentations and participate in sharing relevant information with the office.

Requirements

• ms office
• safety
• multitasking
• communication
• organized
• driver's license

What You Bring

-Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint. -Commitment to safety and Stantec safety protocols and standards. -Ability to multitask and work in a fastpaced environment. -Excellent written and spoken communication skills. -Organization skills and ability to perform detailoriented work are required. -Ability to work independently and with others. -Possess a valid driver's license with a good driving record.

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Benefits

-Program access cards for office.

About Stantec

-Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion. -Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio. -Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments. -Leverages interdisciplinary teams of designers, engineers, scientists, and project managers. -Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors. -Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.

Sector Specialisms