Site Development POD Administrator

Description

• Adhere to business development expectations by always acting as a professional representative of the company.
• Partner with Project Managers and Directors to keep client and project information accurate and up-to-date by completing new project setups and maintaining records in internal systems and tools.
• Provide general administrative support, such as servicing coffee machines, ordering supplies, mailing documents and packages, opening secured doors for guests on assigned days, and coordinating lunches.
• Compose, review, and format a variety of contract-related and project documents, including proposals, letters, reports, agreements (verbal, subcontractor, and master service), task orders, project manuals, transmittals, and related materials.
• Attend and participate in internal and external educational opportunities, as appropriate.
• Coordinate and administer various financial, project-specific, and client-specific programs for the PODs.
• Support the professional development of teammates by mentoring others and being receptive to the coaching and mentorship of others within the organization.
• Schedule, plan, and participate in meetings and events as necessary, and record meeting minutes.
• Approve and process documentation related to new opportunities and upcoming projects for the POD.
• Perform executive administrative functions for POD Principals and Directors as needed, including scheduling meetings and training sessions, and carry out additional responsibilities as assigned to support the organization’s best interests.

Requirements

• Must be proficient in Microsoft Office, Word, Excel, Outlook, and PDF Editor.
• Excellent written and oral communication skills with the ability to address technical details in a clear, concise, and compelling manner.
• Ability to work in a team environment and support other team members.
• 2–5 years of administrative or project coordination experience. Knowledge of the A/E/C industry is a plus.
• Impeccable attention to detail.
• Strong organizational, project management, and critical thinking skills.
• Excellent time management skills.
• Ability to juggle multiple tasks and coordinate efforts with multiple team members.
• If necessary to drive for a company purpose, you must have a valid driver’s license and possess a driving record that will enable the employee to be insurable under the Company’s standard vehicle insurance and general comprehensive liability insurance without additional costs to the Company.
• Positive and outgoing personality, with the ability to conduct client, vendor, and employee outreach.
• Ability to prioritize responsibilities in a deadline-driven, collaborative environment.
• A high school diploma or equivalent is required. An associate or bachelor’s degree in business administration is preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance