Description

• Generate and manipulate daily and weekly reports.
• Scan and archive company documents using basic data entry.
• Schedule underground utility flagging for new builds to prevent injuries and damage.
• Sort and distribute packages, faxes, and mail throughout the office.
• Order and maintain office supplies.
• Maintain company vehicle records.
• Manage contractor registrations and permit requests via multiple city portals.
• File warranty parts claims with manufacturers.
• Oversee daily facility operations to ensure efficiency.
• Coordinate maintenance, repairs, and upgrades of facility infrastructure.
• Monitor inventory of facility supplies and equipment.

Requirements

The Administrative Assistant role is entry‑level with long‑term growth potential at L&S Mechanical. The position requires strong organizational abilities and proficiency with MS Word, Outlook and Excel. Core duties include receptionist and administrative tasks such as filing, scanning, answering phones, greeting visitors, basic data entry, and handling incoming and outgoing mail.

• Reliable and punctual.
• Receptionist experience in construction preferred.
• Strong organizational and prioritization skills.
• Ability to enter negative purchase orders (back charges).
• Excellent verbal and written communication.
• Proficient in MS Word, Excel, Outlook, Internet Explorer, and Windows Explorer.
• Solid problem‑solving skills with a “can‑do” attitude.
• FSA with debit card.

Benefits

• Medical, dental, and vision insurance.
• Employer‑paid short‑term disability.
• $20 K life insurance and $20 K AD&D coverage.
• 401(k) with employer match.
• Paid vacation, PTO, and holidays.
• Annual merit‑based reviews.

Training + Development

Interview process

Visa Sponsorship

Security clearance