Senior Proposal Coordinator

• Review, edit, and organize proposal content, ensuring it adheres to the company's style, tone, and formatting guidelines.
• Collaborate with internal stakeholders, including sales, technical teams, finance, and legal, to gather the necessary information and create cohesive, compliant proposals.
• Manage and update the proposal content library to ensure up-to-date, accurate, and readily available information for future use.
• Support the development and maintenance of proposal/marketing materials (e.g., project profiles, resumes, firm profiles).
• Manage communication with clients during the proposal process, including clarifications and additional information requests.
• Ensure that the final proposal document is professionally presented, properly formatted, and free of errors.
• Assist with maintaining and entering data into the CRM as it pertains to proposal-related request.
• Manage the entire proposal lifecycle, from initial receipt of RFP/RFI to final submission, ensuring timely and accurate completion.
• Assist with tracking and reviewing solicitations for Go/No-Go decisions.
• Create and maintain proposal schedules, setting clear deadlines and ensuring all contributors meet milestones.
• Ensure that all proposal components are compliant with client specifications, regulatory requirements, and internal quality standards.
• Attend Client meetings related to proposals as necessary.

This is a remote position qualified applicants must be located in or near the New York/New York City metro area as meetings onsite will be necessary.

We are looking for a highly skilled and detail-oriented Senior Proposal Coordinator to support our team in managing the proposal lifecycle, alongside providing high-level administrative support. The ideal candidate will have a strong writing background and experience creating proposal materials, with the ability to manage responses and delegate tasks effectively. This position requires an individual with at least 3 years of industry experience, preferably within a smaller firm, who is looking to grow into a senior role.

• Strong understanding of public procurement processes and proposal development best practices.
• Knowledge of major local public agencies and transportation agency experience is a plus.
• Proficiency with Office 365 (particularly Word, Excel, SharePoint, and Teams).
• Excellent organizational skills and the ability to work both independently and collaboratively.
• Ability to multi-task in a fast-paced environment.
• 5+ years of experience in proposal coordination, or a related role in the A/E/C industry. Experience working with a subconsultant firm is a plus.
• Experience working with CRM systems, with the ability to manage data entry and organization.
• Strong writing and editing skills, with an eye for detail.
• Bachelor’s degree in Communications, English, Journalism, Marketing, Business, or a related field.

$80,000 - $85,000

Infinite Consulting Corp offers a vibrant and inclusive workplace culture and opportunities for professional growth. We put people first and we've created a culture that attracts professional, passionate, and caring individuals who are actively working together to solve problems. As a team member with Infinite, you’re visible. You are heard. You can expect to make a difference through your work and to have a direct impact on achieving our mission: to safely build tomorrow.

Ready to join our team? We offer a generous benefits package for eligible employees, and lots of room for career growth.

New York City Equal Pay Disclaimer Infinite Consulting Corp carefully considers multiple factors to determine compensation, including a candidate’s experience, education, and training. The estimated salary for this position is $80,000 - $85,000.

Philanthropy Opportunities

• Short Term and Long-Term Disability
• 401k with 4% match
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Great company culture that genuinely cares!