Project Services Advisor at Ghd in Calgary, Alberta, Canada | Kablio

Role

Description

invoice production

billing management

costing review

client liaison

data reconciliation

mis updates

Provide assistance, when vital, with new/existing client approvals/submittals
Promote and establish point of contact with client accounting staff on project financial and invoicing matters
Primary point of contact with outside client accounting staff to assist with project financial data inquiries
Assist Project Managers with collection calls on outstanding debts
Archive client invoices
Review and maintain accurate project costing for revenue recognition
Review/Input unit pricing data as required
Specialist by providing billing data when necessary
Provide exceptional customer service to improve client experience and happiness
Provide charge rate and related data for fee estimates and project proposals
Review project set-up to ensure accuracy
Mail/Email or upload all client invoices
Review draft contract for invoicing terms, project costing, and other financial specifics such as, retention/retainer, prevailing wage, sub-consultant, charge rates, unit pricing, etc.
Reconcile, Inactivate, and Close project data
Distribute draft invoices to Project Managers
Update/maintain client billing information
Provide historical project data
Review client billing data for invoicing requirements
Ensure all required backup documentation accompanies client invoices
Produce accurate and timely client invoices (internal and external)
Update MIS with collection data when received
Confirm project costing data
Provide exceptional customer service to all clients ensuring happiness with financial services

Requirements

microsoft office

accounting

communication

editing

1 year

2 years

Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat
Must have excellent verbal and written communication skills
Ability to work independently, as well as with others
Minimum of one year experience with invoices, cost estimate spreadsheets and timesheets
Minimum of two years accounting experience preferably with a professional services firm
Strong editing/proofreading skills
Excellent interpersonal skills and ability to prioritize multiple tasks

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1928

Year Founded

The organization has been evolving since 1928, starting as a small engineering practice and growing into a global powerhouse.

5 Continents

Global Presence

The organization operates across five continents, with key markets including Australia, the United States, and the UK.

With a focus on innovation, it integrates expertise across various sectors to deliver world-class solutions.
The organization is known for tackling large and complex projects, such as designing bridges and tunnels and constructing energy-efficient buildings.
Notable projects include infrastructure development for major cities and energy-efficient solutions for industrial facilities.
The organization continues to expand its digital and technological capabilities to ensure solutions are cutting-edge and sustainable.

Culture + Values

Safety
Teamwork
Respect
Integrity

Environment + Sustainability

2050

Net-zero target validated by SBTi

Science-based target validated by the Science-Based Targets Initiative (SBTi) for achieving net-zero greenhouse gas emissions by FY2050.

2025

Carbon neutral commitment

Committed to achieving carbon neutrality for Scope 1 and Scope 2 emissions by 2025.

70%

Recycled materials in packaging

Boxes for electrical products use 70% recycled materials and are fully recyclable.

Prioritising direct emissions reductions over purchasing carbon offsets (statement from Enterprise Sustainability Leader)
Partnered with Decarbonisation Network to support clients' decarbonisation roadmaps and accelerate net-zero goals
Slimline packaging to reduce material usage and transportation impact

Inclusion & Diversity

Level 4–5

GDEIB Inclusion Benchmark

Targeting level 4–5 on the Global Disability Inclusion Benchmarking (GDEIB) by 2025.

9 Employee Groups

Resource Groups Established

Established 9 Employee Resource Groups (ERGs) to support various diversity demographics.

Board‑mandated aim to become #1 in industry for inclusion & diversity
I&D strategy built on five behaviours: open, informed, accountable, empathetic, bold
Inclusion & Diversity goals embedded in employee performance reviews
Awards: Employer of Choice for Gender Equality (2020–2022), Workforce Diversity Award (2021), Disability Equality Index – Best Places to Work for Disability Inclusion (2023)

Articles

Role

Description

invoice production

billing management

costing review

client liaison

data reconciliation

mis updates

Provide assistance, when vital, with new/existing client approvals/submittals
Promote and establish point of contact with client accounting staff on project financial and invoicing matters
Primary point of contact with outside client accounting staff to assist with project financial data inquiries
Assist Project Managers with collection calls on outstanding debts
Archive client invoices
Review and maintain accurate project costing for revenue recognition
Review/Input unit pricing data as required
Specialist by providing billing data when necessary
Provide exceptional customer service to improve client experience and happiness
Provide charge rate and related data for fee estimates and project proposals
Review project set-up to ensure accuracy
Mail/Email or upload all client invoices
Review draft contract for invoicing terms, project costing, and other financial specifics such as, retention/retainer, prevailing wage, sub-consultant, charge rates, unit pricing, etc.
Reconcile, Inactivate, and Close project data
Distribute draft invoices to Project Managers
Update/maintain client billing information
Provide historical project data
Review client billing data for invoicing requirements
Ensure all required backup documentation accompanies client invoices
Produce accurate and timely client invoices (internal and external)
Update MIS with collection data when received
Confirm project costing data
Provide exceptional customer service to all clients ensuring happiness with financial services

Requirements

microsoft office

accounting

communication

editing

1 year

2 years

Proficient in Microsoft Office Suite including MS Word, MS Excel, MS Outlook, Adobe Acrobat
Must have excellent verbal and written communication skills
Ability to work independently, as well as with others
Minimum of one year experience with invoices, cost estimate spreadsheets and timesheets
Minimum of two years accounting experience preferably with a professional services firm
Strong editing/proofreading skills
Excellent interpersonal skills and ability to prioritize multiple tasks

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1928

Year Founded

The organization has been evolving since 1928, starting as a small engineering practice and growing into a global powerhouse.

5 Continents

Global Presence

The organization operates across five continents, with key markets including Australia, the United States, and the UK.

With a focus on innovation, it integrates expertise across various sectors to deliver world-class solutions.
The organization is known for tackling large and complex projects, such as designing bridges and tunnels and constructing energy-efficient buildings.
Notable projects include infrastructure development for major cities and energy-efficient solutions for industrial facilities.
The organization continues to expand its digital and technological capabilities to ensure solutions are cutting-edge and sustainable.

Culture + Values

Safety
Teamwork
Respect
Integrity

Environment + Sustainability

2050

Net-zero target validated by SBTi

Science-based target validated by the Science-Based Targets Initiative (SBTi) for achieving net-zero greenhouse gas emissions by FY2050.

2025

Carbon neutral commitment

Committed to achieving carbon neutrality for Scope 1 and Scope 2 emissions by 2025.

70%

Recycled materials in packaging

Boxes for electrical products use 70% recycled materials and are fully recyclable.

Prioritising direct emissions reductions over purchasing carbon offsets (statement from Enterprise Sustainability Leader)
Partnered with Decarbonisation Network to support clients' decarbonisation roadmaps and accelerate net-zero goals
Slimline packaging to reduce material usage and transportation impact

Inclusion & Diversity

Level 4–5

GDEIB Inclusion Benchmark

Targeting level 4–5 on the Global Disability Inclusion Benchmarking (GDEIB) by 2025.

9 Employee Groups

Resource Groups Established

Established 9 Employee Resource Groups (ERGs) to support various diversity demographics.

Board‑mandated aim to become #1 in industry for inclusion & diversity
I&D strategy built on five behaviours: open, informed, accountable, empathetic, bold
Inclusion & Diversity goals embedded in employee performance reviews
Awards: Employer of Choice for Gender Equality (2020–2022), Workforce Diversity Award (2021), Disability Equality Index – Best Places to Work for Disability Inclusion (2023)

Articles