Contract Administrator

Description

• Obtain quotes for project-specific insurance policies.
• Assist with the overhaul and improvement of the QA&E Exhibit
• Interview and negotiate with local title companies to have ready solutions available.
• Maintain as an active file for the duration of the project.
• Create and use a template to show Cash Flow for the entire project based on the Milestone Schedule for the week. Often required by clients and banks
• Invoice and collect for the bond premiums.
• Recheck state and local sales tax rates and exclusions for the specific project location, make sure the Allowance is correct for the jurisdiction.
• Provide Invoices and wiring instructions for deposits and payments per contract
• Set up and manage conditional and unconditional lien releases if required by the terms of the contracts.
• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, see, and use hands and fingers to operate a computer and reach, stoop kneel.
• Establish accounting logs showing the schedule of deposit dates and invoice and payment status.
• Generate an explicit schedule for payments and deposits
• Collect sales and use taxes and file timely tax withholding reports to the relevant states.
• Continuous improvement of Contract Templates while reviewing current templates, sharing comments and/or redlines for team consideration, review all the Exhibit Templates for the same and streamline the contractual exhibits to improve the package.
• Handle all requests for insurance certificates or insurance riders during the contracting period
• Calculate all the Modular Unit Values for each draw under contract.
• If bonding is required, manage the bonding process.
• Ensure all business licenses are current and up to date as required for Guerdon’s scope of work on each project.
• Assist with the contracting and document control process
• Get payment certifiers approved and signed forms from the same.
• Monitor funding of the Escrow Account.
• Set up Escrow company, negotiate and resolve all Escrow agent/agreement details

Requirements

We are currently seeking an experienced Contracts Administrator. This position will be the owner of all sales and supply contracts and will work closely with CFO and Leadership. We are looking for a teammate who will be eager to improve current process and tackle some of the most pressing challenges. This individual will also assist with implementing a contract management system.

Note: Applicants must be currently authorized to work in the United States on a full-time basis and must be able to pass a pre-employment drug screen and background check.

• 5+ years’ experience in contracts administration
• Strong analytical skills
• NetSuite ERP system experience a plus
• Maturity, confidence, and ability to earn respect and trust from the team
• Ability to work on-site during regular business hours of 8-5 M-F
• Skilled at cross-functional collaboration and building rapport with peers.
• Light to moderately lifting is required.
• Ability to work in shared space.
• Strong interpersonal skills with a high degree of professionalism
• Construction contract administration experience highly preferred
• Learning agility to master new software
• Excellent problem-solving skills, with a high level of organizational skills
• Bachelor’s degree in accounting, finance or related field or equivalent education and experience
• Moderate noise (i.e., business offices with computers, phone, and printers, light traffic).
• Ability to both identify issues and self-motivation to research and implement solution to resolution
• Strong attention to detail and follow through
• Must have reliable transportation and stellar attendance with the ability to work overtime when required to meet project deadlines.

Benefits

• Place project-specific insurance, bill and collect for premiums.
• Weekly Direct Deposit
• Long-Term and Short-Term Disability
• 401(k) plan
• Dental and Vision Plan
• Competitive Pay
• Life Insurance
• Health insurance
• Paid Vacation and Holidays
• Opportunity for Growth

Training + Development

Interview process

Visa Sponsorship

Security clearance