Lead Document Control Technician (Level III)

Description

• Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project documents and the control and distribution of documents in Prolog Manager.
• May be assigned training duties to train new staff on document controls procedures.
• May be designated as a lead Document Control Technician on a project or element.
• Prepare transmittals, distribute documents using Prolog, and retrieve documents through Prolog software or other applicable software.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing. Responsibilities include establish and maintain files; receive, index and scan documents into Prolog Manager software. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.
• The control, scanning, indexing, linking, hardcopy filing and distribution of documents in Prolog. This includes internal to other team members, Planning & Development Group (PDG) and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• The control, scanning, indexing, linking and distribution of documents in Prolog. This includes internal to LAWA PDG and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications. Create binders, create labels, and organize and file contract documents.

Requirements

• Must be have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Excellent written and oral communication skills
• Must possess a “can-do” attitude: able to produce consistently accurate results at a fast pace.
• Maybe required to work various shifts as needed
• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
• Two year technical degree. Bachelor's Degree Preferred.
• Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds
• Must be highly organized and detail oriented.
• Needed Experience: document processing experience at large international airports preferred, along with:
• Level III: 10 years or more of experience with document processing, data management, and document processing. Experience managing a team of document control technicians.
• Previous experience in a construction environment is highly desirable.
• Previous experience managing a Document Control effort for a large-scale, billion dollar construction project required. Experience on a large-scale, billion dollar public-sector construction project highly desirable.
• Demonstrated proficiency with Microsoft Office suite of software products, e.x. Excel, Word, etc.
• 3+ References from Clients
• Must be detail oriented and highly organized
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.
• Certification for document control professionals highly desirable
• Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
• Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
• Proven accuracy, reliability, and completeness in job accomplishment. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.
• US Employment Authorization without needing sponsorship
• Microsoft Office Suite of software is required. Experience with Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, Prolog and/or Documentum highly desirable.
• Effective oral and written communication skills.
• A valid Driver’s License and compliance with PACIFIC’s Vehicle Policy
• Proficiency with common Microsoft Office Applications (Word, Excel, PowerPoint and Outlook), SharePoint and Adobe Acrobat (PDF files)

Benefits

• 401(k) matching
• Competitive salary
• Health insurance
• Vision insurance
• Paid time off
• Paid Holidays
• Dental insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance