Leave of Absence Administrator

Description

• Manage the monthly benefits payment process for employees on leave of absence.
• Support the leave process management with departments. Escalate complex leave issues within the HR and Corporate Leave team, collaborate with Legal, Diversity and Inclusion, and Payroll, as needed.
• Counsel and educate employees and managers on Leave of Absence policies and procedures.
• Ensure accurate tracking of all leaves.
• Be well versed on employment leave policies and programs; ensure all leave requests follow company policies and are following federal and state guidelines; company bargaining agreements; and the Americans with Disabilities Act.
• Ensure an efficient and secure digitalized process for employee leave files.
• Supervise HR/Leave support staff.
• Stay current on all federal and state leave regulations.
• Manage the Company’s leave of absence programs including, Family Medical Leave Act (FMLA), ADA leave and other applicable leave of absences.
• Assist with company-wide wellness program initiatives and communications.
• Partner with the company’s corporate leave department for policies and processes implementation.
• Support multi-location, multi-shift roll out of new processes and policies which may entail an occasional evening or weekend assignment.
• Maintain regular contact with employees on leave and manage the return-to-work process.
• Engage in and manage the ADA Interactive process with employees, when applicable. Work with corporate HR and leave department to finalize ADA accommodation requests.
• Monitor employee leave periods; identify patterns, issues and/or concerns and coordinate with employees, departments, HR Management, and corporate leave department.
• Ensure accuracy and compliance of leave approvals and denials; maintain leave letter templates, manage data requirements and reporting for the business.
• provide professional, consistent, and responsive support services across the division.
• Update employee leave statuses in the HRIS system.
• Update and maintain monthly leave reports and generate ad-hoc reports for various departments when requested.
• Support the work to standardize and centralize processes and identify opportunities for automation.

Requirements

• Must have strong interpersonal skills
• Must possess excellent verbal and written skills
• Must have demonstrated ability to act independently upon information and make decisions that achieve optimal results
• Ability to identify gaps and areas of inconsistencies
• Experience with tracking and reporting required
• Ability to work in a fast-paced environment
• Experience and/or knowledge of Texas State Leave of Absence programs required.
• Must be comfortable working in a Union Environment
• Experience executing policies and processes with consistency and accuracy
• Advanced skills in MS Office package and the ability to learn other software applications
• Exceptional Excel skills
• Must have knowledge of HIPPA, FMLA, ADA and COBRA regulations and requirements.
• Experience maintaining confidential and sensitive information
• BA in Human Resources or related field desired (Combination of related training, education and experience in lieu of a degree also acceptable).
• Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
• Experience with Ultimate Software (UKG) a plus but not required.
• Minimum of 2-5 years progressive professional experience in related position
• Ability to listen and ascertain the needs of employees; ability to find and communicate accurate information concerning process, policies, and procedures; ability to respond tactfully and courteously
• Must be able to communicate successfully with a variety of disciplines and levels, both internal and external staff
• Must be highly organized and be able to work independently with minimal supervision

Benefits

• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible

Training + Development

Interview process

Visa Sponsorship

Security clearance