Proposal lead/Bid Manager

Description

• Final proofread / compliance check of tender documents.
• Portal Management (CRM tools) and Review procurement documents and attachments.
• Take constructive feedback and apply it to enhance the delivery.
• Work with the Business Development team to schedule & co-ordinate communications activities necessary to identify customer issues, hot buttons and the associated win themes and win strategy statements. Occasionally contact upper management for required signatures.
• Support the production of case studies / evidence scenarios.
• Promote the use of AtkinsRéalis work winning processes and tools.
• Supervise marketing assistants and/or less experienced proposal coordinators. Give work directions to graphic artists and marketing assistants involved in proposal production.
• Implement and facilitate capture planning process.
• Exercise considerable initiative and independent judgment about content, wording, completeness, correctness, and appropriateness of proposal contents and graphics materials, making recommendations directly to pursuit team. Makes sound decisions.
• Lead, review, approve and disseminate Lessons Learnt feedback – Proposal Lead to lead the session with support from the Bid Co-ordinator.
• Ensuring that the proposal is run in accordance with best practice and the win work capture plan and pursuit process, and in compliance with the Service Delivery Process.
• Assist in the development of preparation for Stage-gate reviews – and facilitate bid go/no-go decision.
• Makes sound decisions, but also works with other stakeholders (e.g., sales lead, capture lead, PM) to gain buy-in.
• Develop compliance matrix, Storyboard templates and allocate bid deliverables.
• Promote and demonstrate team values and behaviours in line with the win work team practices.
• Coordinate with support services (legal, accounting, HR) on administrative sections of the pursuits (e.g., forms, statistics).
• Initiate and drive Go No Go calls and risk cat tool.
• Create and maintain a Proposal Management Plan.
• Review / approve response for standard prequalification questions.
• Support response to Client Queries.
• Final quality review of documents, post-formatting and after Bid Coordinator proofread / sense check.
• Support preparation for client interviews / presentations.
• Close-out actions with JV partners (if required).
• Lead the development and application of proposal/bid themes. Develop organization chart with the pursuit team. Coordinate communication between SMEs and proposal writers. Lead teams through strategic reviews as per internal schedule.
• Provide client service, commitment, communication, innovation & continuous improvement, professionalism, quality and teamwork. (Note that "Clients" may be internal managers and staff.)
• Check PQQ responses from JV partners (if applicable).
• If preferred bidder assist the Bid Manager in the development of preparation for Stage-gate 2.
• Facilitate kick off workshops and Go/No Go call.
• Support development of CVs.
• Facilitate win theme sessions and supporting strategies.

Requirements

• Have experience leading pursuit responses – the larger and complex ones. Experience managing teams to deliver by established deadlines.
• Time management skills.
• Graphics co-ordination, (colour schemes; word templates; document covers and dividers; images / photos; graphics / charts / graphs (where applicable) and Graphics approval in accordance with company’s Branding Guidelines.
• Ability to multi-task and manage several projects at once.
• Understanding of Architectural-Engineering and project and construction management industry standards and disciplines. Can translate abstract ideas or narrative text into graphical concepts to illustrate concepts more effectively. Works independently yet functions effectively as a member of a team.
• Confident using digital tools and learning new ones.
• Work involves knowledgeable application of quality control as well as standard procedures and criteria to the coordination of proposals which are of critical importance to the firm.
• Comfortable and effective when working across all levels of an organisation.
• Client Presentation, Negotiate & Contract, Feedback, Handover.
• Computer skills required and proficiency with Microsoft Office Suite, Adobe Creative Suite, CRM, and other software programmes including LLMs.
• A strong communicator with strong grammar, spelling, composition, and proofreading abilities.
• Attention to detail.
• Analytical with solid organisational skills, scheduling and prioritising activities.
• Able to evaluate, monitor and present ideas and data.
• Excellent verbal and written communication skills.
• Enthusiastic, initiative and the confidence to start things from scratch.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance