Senior Legal Assistant

Description

• Support corporate entity management, including maintaining corporate records, creating new legal entities, preparing annual filings, and assisting with subsidiary governance.
• Support implementation and optimization of legal technology tools (e.g., CLM, e-signature, document management, legal intake, and legal research).
• Legal document preparation and review
• Maintain and update legal knowledge management systems and databases.
• Conduct legal research and prepare summaries or reports for the Legal team and business partners.
• Manage legal documents, including drafting, revising, reviewing, organizing, and archiving contracts, agreements, and other legal records.
• Contribute to process improvement initiatives within the Legal department.
• Assist in onboarding and training new Legal team members.
• Assist with contract lifecycle management (CLM) tasks, including process optimization, signature coordination, and reviewing contracts for archiving.
• Provide administrative support to the Chief Legal Officer and Corporate Secretary.
• Provide comprehensive support to the Board of Directors and its Committees, including preparation of meeting materials, drafting agendas and unanimous written consents, ensuring timely distribution of documentation in alignment with governance requirements, and management of ongoing governance matters to ensure effective board operations and compliance.
• Liaise with internal stakeholders and external vendors on legal matters as needed.
• Oversee matter management, including invoice processing, purchase order setup, tracking spend against budget, and coordination of legal vendors
• Coordinate document execution and signature processes, including use of electronic signature platforms and Bloom’s Contract-Lifecycle-Management (CLM) system.
• Provide administrative support for legal team meetings, trainings, and events (scheduling, logistics, materials).

Requirements

• Adaptability and quick learning
• Familiarity with electronic signature platforms and legal technology tools.
• Excellent organizational, time management, and multitasking skills.
• Experience or familiarity with Diligent or Boardvantage and managing board minute books.
• Invoice and PO processing
• 15+ years of experience in a corporate legal department, law firm, or similar environment, with paralegal or significant legal assistant experience.
• Strong understanding of corporate governance, legal processes, and document management procedures.
• Exceptional attention to detail and accuracy.
• Effective communication and collaboration skills.
• Strong analytical and problem-solving abilities.
• Experience with contract management and legal vendor management.
• Project management skills/ability to prioritize work and balance several work streams
• Bachelor’s degree and/or paralegal certification or equivalent legal training is strongly preferred.
• Knowledge management
• Confidentiality and discretion
• Proficiency in Microsoft Office 365, SharePoint, and contract lifecycle management systems (preferably Ironclad).

Benefits

• Contract lifecycle management

Training + Development

Interview process

Visa Sponsorship

Security clearance