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Project Administrator
Balfour Beatty Plc
International infrastructure group delivering construction, support services & infrastructure investments.
Provide admin support for NZT project, managing correspondence, diaries, travel, and documents.
Book travel and accommodation for both UK and overseas trips
Review internal presentation documents and run ad hoc reports
Cover reception duties when needed: screen calls, manage messages, and respond to enquiries
Organise and produce confidential documents, reports, and presentations
Carry out any additional administrative tasks as directed by the line manager
Assist with the daily plan and book rooms both internally and externally for meetings
Prepare and track personal expenses and other related expenditure
Perform ad hoc confidential project work and data analysis as required
Screen and manage incoming correspondence, including mail, telephone calls, and
Devise and maintain efficient office administration processes to support seamless team operations
Maintain accurate and secure filing systems (both paper-based and electronic), including archiving
Maintain confidentiality of sensitive business information at all times
Manage multiple diaries and plan schedules to optimise executives’ working days
Act as a focal point for all general administrative duties to support the efficient running of the project – this will involve everything from front of house duties to minute-taking, organising visitors to keeping on top of all our records
Arrange and attend executive meetings and conferences, including taking minutes and organising facilities
What you bring
microsoft office
executive support
independent
confidentiality
communication
timekeeping
Proven ability to work independently with minimal supervision, as well as collaboratively within a team
Ability to handle confidential issues with great sensitivity
Excellent communication and interpersonal skills, able to build effective relationships at all levels
Highly motivated, proactive, and practical with a strong work ethic
Logical, proactive approach with strong attention to detail
Organised with exceptional timekeeping, multi-tasking, and prioritisation abilities
Effective under pressure and able to meet tight deadlines
Computer literate with expert knowledge of Microsoft PowerPoint, Word, and Excel
Previous experience supporting senior executives at board level is desirable
Honest, reliable, and professional with a high degree of discretion and confidentiality
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