Office Manager

The Office Manager is the central hub of our Houston operations — managing day-to-day administration, supporting staff, and ensuring everything behind the scenes runs efficiently. You’ll coordinate HR activities, purchasing, shipping, and assist with project and finance processes.

• Administer employee benefits programs and ensure compliance with company policies and labor regulations.
• Manage daily office operations — in-coming calls, mail, filing, supplies, and meeting coordination.
• Coordinate business travel, insurance renewals, and facility maintenance.
• Manage end-to-end HR processes including onboarding, offboarding, and payroll administration.
• Communicate with clients and internal teams to ensure project milestones and deadlines are met.
• Perform daily bank reconciliations, banking, and assist with AP/AR processing and expense reporting.
• Coordinate performance review cycles, staff communications, and engagement activities.
• Support recruitment — posting roles, scheduling interviews, preparing offers, and coordinating new hire orientations.
• Provide general administrative and financial support to management and project teams.
• Maintain accurate records for inventory, purchasing, and shipping documentation.
• Support visa administration.
• Source suppliers, obtain competitive quotes, and track order progress through to delivery.
• Oversee purchasing for materials, equipment, and services, review requisitions and issue purchase orders.
• Maintain employee records, contracts, and HR documentation with strict confidentiality.
• Liaise with freight forwarders and logistics partners for customs, duties, and transport arrangements.
• Coordinate incoming and outgoing shipments, including international freight and custom orders.

You’re organized, dependable, and thrive in a role with variety. You enjoy juggling multiple responsibilities and have strong attention to detail — whether you’re assisting with the processing of payroll, managing suppliers, or assisting with project logistics.

• Proficiency in Microsoft Office and experience with QuickBooks a plus.
• 3–5 years’ experience in office management, HR, or operations (manufacturing or project-based preferred).
• Strong multitasking, organizational, and communication skills.
• Exposure to a wide range of functions — HR, finance, logistics, and project delivery.
• Strong interpersonal skills and professionalism in handling confidential information.
• A proactive, solutions-focused attitude and ability to work independently.

• Real opportunity to grow your role and influence how the office runs.
• Competitive salary and benefits package.
• Work in a collaborative, supportive, and growing team environment.