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Program Assistant
otie (oneida total integrated enterprises)
Provide administrative and project coordination support to program managers.
7d ago
$56,000 - $76,000
Expert & Leadership (13+ years)
Full Time
Duluth, GA
Onsite
Company Size
1500+ globally Employees
Service Specialisms
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Sector Specialisms
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Role
What you would be doing
project tracking
cost estimation
proposal preparation
document management
meeting coordination
administrative support
- Support communications for internal project tracking of projects tasks/progress.
- Order and manage office supplies and shipping needs.
- Assist with approvals for timesheets, expense reports (Concur), and internal work requests (IWRs).
- Maintain digital and physical filing systems.
- Maintain project tracking spreadsheets (Overhead Hours, New Project List, MPU logs, and billing notes).
- Complete routine monthly or quarterly reporting.
- Support project setup by preparing cost estimates, proposals, and entering data into internal systems (BST, PDS).
- Prepare, format, and compile proposal documents for marketing and business development efforts.
- Support task managers with document preparation and submission, for example PDF generation/bookmarking, hard copies, CDs, etc
- Prepare and process forms for new hires, purchase requests, business cards, and other approvals.
- Provide notary services (if certified, or willing to obtain certification).
- Coordinate logistics such as vehicle rentals, lodging, and meeting arrangements.
- Track vehicle mileage logs and maintain compliance documentation.
- Complete printing, binding, scanning, and archiving.
- Answer and route calls, manage incoming inquiries, and ensure communications reach the right internal contacts.
- Schedule and coordinate meetings and appointments (including leading meetings if needed).
- Generate and update Gantt charts or schedules using MS Project (preferred skill).
- Serve as the primary administrative support for Program and Project Managers, assisting with day-to-day operational needs.
What you bring
bst
concur
microsoft office
notary
environmental degree
problem solving
- Familiarity with BST, Concur, or similar project management/expense platforms.
- Professional communication skills, both written and verbal.
- Proven experience as an administrative assistant, office manager, or program coordinator.
- Excellent organizational skills with the ability to manage multiple priorities.
- Notary certification (or willingness to obtain).
- Ability to work independently and as part of a team in a fast-paced environment.
- LG2 Environmental Solutions (LG2)
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); MS Project experience a plus.
- Degree or background in environmental science or related technical field.
- Detail-oriented with a proactive problem-solving mindset.
- Medical, Dental, and Eye Insurance
- Wellness Program
- Tuition Reimbursement
- 15 Days of Paid Time Off
- 2 Flex Holidays
- 401(k) Retirement Plan with Company Match
- Employee Referral Program
- 8 Paid Holidays
- Multiple Voluntary Medical Benefits
- Employee Assistance Program (EAP)
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Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
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Culture + Values- Bring your expertise in software development
- Bring your creativity and problem-solving skills
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- Bring your expertise in software development
- Bring your creativity and problem-solving skills
- Bring your expertise in software development
- Bring your creativity and problem-solving skills
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- Bring your expertise in software development
- Bring your creativity and problem-solving skills
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