Sr. Purchasing Agent

Variance Reporting

Manage Professional Relationships

• Help accomplish whatever task is at-hand to ensure that Hakes Brothers continues to be an industry leader.
• Ensure the Exception Report is processed within 3.5 hours of receipt from Accounting; submit to Construction Project Managers by 12PM and back to Accounting by 1:30PM.
• Responsible for the accuracy of custom option estinmates for Sales. Perform related administative duties, as assigned.
• Review and track Custom Option Request. Assist Estimating team with custom options requests if needed. Ensure all estimates are completed within 3 days of the request or 5 days for structural request that requires a drawing.
• Cooperate with other departments and work to better the overall culture at Hakes Brothers.
• Be diligent in working with Accounting to fix any variance issues after reviewing the Variance Report.
• Follow House Release Process exactly to ensure correct variance reporting.
• Completing all hard cost updates between the 15th and 23rd of the last month of the quarter.
• Provide support and feedback for purchasing strategy adjustments.
• Provide hard costs for new communities and plans in a timely fashion.
• Work with peers to come up with ideas to cut costs. Motivate each other to achieve these goals.
• Design and implement strategies that reduce build-times, cost, and maintain or increase quality standards.
• Directly responsible for purchasing information accuracy on sales documents (option prices, custom option costing and pricing, selection, colors, etc.).
• Participate and provide data to support vetting of vendors and suppliers by reviewing terms and conditions, scopes of work, establishing pricing, contract formulation, and any supplier management conditions affecting the Division.
• Bidding lumber between the 15th and 23rd of the last month of the quarter; implant new pricing on the 23rd.
• Create and analyze Variance Report on a monthly basis. Work with peers to give explanations of variances that are over/under $300.
• Take the lead on Soils and Post-Tension engineering.
• Provide support and feedback regarding purchasing processes to Purchasing team.
• Work with other departments to value engineer new product and projects.
• Meet the goal of <.5% variances for all houses in all subdivisions.
• Running and reviewing Option Price Updates (following Option Price Update Process exactly) and submit to Purchasing Manager 3 days before Option Price Deadline.
• Manage compliance with vendor documents (Scope of Work, Subdivisions Spec Sheet, Master Agreement, etc.).
• Provide detailed Load Budget Request Sheet to Accounting with proper expectations when asking for budgets to be loaded.
• Ensure that Hakes Brothers is submitting and collecting on all rebate programs quarterly by the 10th of the month.
• Help Hakes Brothers become the Builder of Choice for our trade contractors. Manage trade contractors and suppliers relationships so they can accomplish their jobs effectively and efficiently. Work with trade contractors to create value for them, as well as for Hakes Brothers. Be firm but fair; be consistent and reliable; instill discipline, provide proper materials to execute job; negotiate pricing that creates a win-win atmosphere; be a good listener, and show respect.
• Choose vendors using a balanced approach, including quality, cost, and service.
• Running and reviewing Hard Cost Report (following Hard Cost Process exactly) and submit to Purchasing Manager 7 days before Hard Cost deadline.
• Manage and execute vendor documents for new and existing communities.
• Procure contracts and material costs at the lowest possible cost, while maintaining quality and service standards.
• Complete detailed estimates of costs and quantities of residential products using comparative and differential estimating techniques in Microsoft Excel and/or Google Sheets.
• Maintain community specific documents (community specs, options, Schedule As, etc.).

• Excellent problem-solving skills
• Required: Three to five years' experience in Purchasing and Management
• Required: Must own or have access to vehicle for daily work
• Must carry a valid driver's license and auto liability insurance.
• Strong ability to quickly and accurately perform purchasing duties with little to no managerial assistance
• Required: High School diploma or GED
• Excellent written and verbal communication skills
• Prolonged periods sitting at a desk and working on a computer
• Ability to work in various weather conditions - heat, rain, cold, etc.
• Must own or have access to a vehicle for daily work.
• Excellent organizational skills and attention to details
• Must be able to access and navigate all areas under consideration in all types of weather
• Required: Proven track record of being a Top Performer in all aspects of Purchasing

House Release

Custom Options

• Medical, dental and vision insurance
• Discount off the sales price of a Hakes Brothers home
• Paid vacation, sick leave & holidays
• Required: Valid driver's license and auto liability insurance
• 401k & Profit Sharing