Building Services and Operations Administrator

Description

• Support the Head of Building Services with calendar management, mailbox management and administration support. Assisting with the set up and facilitation of internal & external meetings.
• Assist Building Services and associated teams (Utilities, DMS and Fleet & Plant) with administrative support and preparing required presentations.
• Ad hoc administration support to Building Services, Utilities, DMS and F&P teams
• Management of the Building Services documents folder and continually assist documentation updates as required, including ISO requirements.
• Support development and compiling of reports, presentations and communications to a high standard for internal and external use, taking the lead as necessary to meet deadlines
• Attending function related meetings, monitoring team tasks, taking notes & tracking actions, issuing prompts/reminders and summarising responses. Issuing minutes as required
• Support the compiling and transfer of information/documents/reports to various teams within the business with the support of team members

Requirements

• Ability to communicate at all levels across functional departments.
• Have strong IT skills with competency across Microsoft Excel, PowerPoint, Teams and Outlook.
• Minimum 4 years’ experience in a challenging administrative role in a fast-paced environment.
• Self-motivated team player, but with the ability to work on one’s own initiative.
• Excellent spoken and written communication skills.
• A strong ability to multi-task and work to deadlines in a fast-paced environment where relationships, organisation, and a high attention to detail is required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance