Project Coordinator at Xodus in Edinburgh, Scotland, United Kingdom | Kablio

Role

Description

proposal setup

project events

report prep

tool support

process improvement

invoice management

Administrative set up of proposals and projects including template initiation
Managing and coordinating project events e.g. Client specific visits or requests
Preparing weekly reports and presentations as required
Support of the onboarding process for new employees
Coordination of travel for project team members
Coordinating third party contractors to provide timesheets, contract renewals
Local support for the use of specific tools required for project and proposal delivery - e.g. SharePoint, word, excel and other applications
Formatting of documents
Identifying development opportunities to improve the efficiency of existing tools and processes and implementing them accordingly
Liaison with IT to ensure new starts have the right facilities and equipment
Management of different registers required to enable efficient delivery of projects
Structuring and filing information in accordance with the project / proposal function requirements
Ensuring the defined administrative processes are being followed by the teams
Managing invoice processing between projects, finance and clients
Support the administration and co-ordination of project and proposal requirements as required
Attendance at project meetings and recording of minutes

Requirements

document control

sharepoint

ms office

project experience

time management

communication

Knowledge of document control process and systems
Good time management skills, being able to prioritise, plan, and manage own workload
Demonstrable experience in a similar role or able to clearly demonstrate transferable skills
High level of IT proficiency in Microsoft Office applications and collaboration tools i.e. SharePoint
Strong organisational and prioritising skills
Excellent communication skills, both written and verbal
Experience of working in a project driven environment and be familiar budgets & invoicing

Benefits

We have a number of comprehensive health and wellbeing benefits available for you and your family, including, Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance
We have enhanced parental and shared parental leave pay policies available from day one of employment
We ensure there is always something fun to look forward to in the social calendar. From the summer BBQ, Christmas Party, taking part in charitable events or suggesting your own social idea, we celebrate everyone's version of fun. We think our colleagues are the most important part of work, they're who we spend a large proportion of our time with and want to ensure everyone enjoys coming to work
We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home
Access to training and development opportunities
It goes without saying that we offer a Market Competitive Salary to ensure that you know your efforts and inputs are valued
We offer a Company pension scheme to allow you to save for your future

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded with a vision to deliver innovative engineering solutions, Xodus has become a leader in energy and infrastructure consulting.
With a diverse portfolio spanning energy, marine, and infrastructure sectors, Xodus brings expert technical knowledge to every project.
They specialize in delivering cutting-edge solutions for complex projects, with a focus on sustainability and technological advancements.
Their projects range from offshore oil and gas installations to large-scale renewable energy projects, showcasing versatility and expertise.
Known for providing end-to-end services, from concept design to operational support, Xodus ensures clients achieve optimal outcomes.
Xodus consistently remains at the forefront of sector trends, pioneering new technologies and solutions to address global challenges.
With a global footprint, the company supports clients across various regions, ensuring localized expertise and global reach.

Culture + Values

3 Core Values

Core Values

The company is guided by its three core values: Trust, Responsibility, and Excellence.

Champion responsibility across everything we do and promote others to do the same
Embed responsibility in all its forms across the business
Work on energy projects that are economically, technically, environmentally, socially and ethically sustainable
Invest in people and provide the framework to support mental health and physical wellbeing, engagement, training, work‑life balance
Actively promote diversity and inclusion
We unite our unique and diverse people to share knowledge, innovate and inspire change

Environment + Sustainability

344 tCO₂e

Offset Scope 3 Emissions

The company offset 344 metric tons of carbon dioxide equivalent (tCO₂e) in Scope 3 emissions in 2021.

100% Renewables

Office Energy Source

All office energy is sourced from renewable resources, demonstrating a commitment to clean energy.

1.7M tCO₂

Carbon Capture

Supporting a project to capture and store approximately 1.7 million metric tons of CO₂ annually.

ISO 14001-certified integrated HSE Management System with focus on continuous improvement
Maintain zero Scope 1 emissions
Drive measurable Scope 3 emission reduction annually until achieving net zero, offsetting material Scope 3 until that point
Joined OGCI “Aiming for Zero” methane emissions initiative, targeting near‑zero methane from oil & gas assets by 2030
Commit to embedding carbon reduction in vendor chain process by end 2023
Acquired Daymark Energy Advisors to expand power networks capabilities in energy transition, including battery storage, onshore wind and solar

Inclusion & Diversity

Since 2021

Diversity & Inclusion Leadership

A dedicated diversity and inclusion transformation manager has been appointed to drive organizational change and foster inclusive workplace practices.

Since 2019

UN Global Compact Participant

Active participant in the UN Global Compact, committed to advancing gender equality and sustainable development goals.

4 Years

Consistent UN Reporting

Regularly submits Communications on Progress reports to the UN Global Compact, ensuring transparency and accountability in inclusion efforts.

Established employee resource groups (ERGs) for people and gender topics

Articles

Environmental consultancy services

Meet the Xperts – Ewan Edwards (insight on CCUS)

Xodus jobs guide for Australia’s Marinus Link project

Role

Description

proposal setup

project events

report prep

tool support

process improvement

invoice management

Administrative set up of proposals and projects including template initiation
Managing and coordinating project events e.g. Client specific visits or requests
Preparing weekly reports and presentations as required
Support of the onboarding process for new employees
Coordination of travel for project team members
Coordinating third party contractors to provide timesheets, contract renewals
Local support for the use of specific tools required for project and proposal delivery - e.g. SharePoint, word, excel and other applications
Formatting of documents
Identifying development opportunities to improve the efficiency of existing tools and processes and implementing them accordingly
Liaison with IT to ensure new starts have the right facilities and equipment
Management of different registers required to enable efficient delivery of projects
Structuring and filing information in accordance with the project / proposal function requirements
Ensuring the defined administrative processes are being followed by the teams
Managing invoice processing between projects, finance and clients
Support the administration and co-ordination of project and proposal requirements as required
Attendance at project meetings and recording of minutes

Requirements

document control

sharepoint

ms office

project experience

time management

communication

Knowledge of document control process and systems
Good time management skills, being able to prioritise, plan, and manage own workload
Demonstrable experience in a similar role or able to clearly demonstrate transferable skills
High level of IT proficiency in Microsoft Office applications and collaboration tools i.e. SharePoint
Strong organisational and prioritising skills
Excellent communication skills, both written and verbal
Experience of working in a project driven environment and be familiar budgets & invoicing

Benefits

We have a number of comprehensive health and wellbeing benefits available for you and your family, including, Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance
We have enhanced parental and shared parental leave pay policies available from day one of employment
We ensure there is always something fun to look forward to in the social calendar. From the summer BBQ, Christmas Party, taking part in charitable events or suggesting your own social idea, we celebrate everyone's version of fun. We think our colleagues are the most important part of work, they're who we spend a large proportion of our time with and want to ensure everyone enjoys coming to work
We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home
Access to training and development opportunities
It goes without saying that we offer a Market Competitive Salary to ensure that you know your efforts and inputs are valued
We offer a Company pension scheme to allow you to save for your future

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded with a vision to deliver innovative engineering solutions, Xodus has become a leader in energy and infrastructure consulting.
With a diverse portfolio spanning energy, marine, and infrastructure sectors, Xodus brings expert technical knowledge to every project.
They specialize in delivering cutting-edge solutions for complex projects, with a focus on sustainability and technological advancements.
Their projects range from offshore oil and gas installations to large-scale renewable energy projects, showcasing versatility and expertise.
Known for providing end-to-end services, from concept design to operational support, Xodus ensures clients achieve optimal outcomes.
Xodus consistently remains at the forefront of sector trends, pioneering new technologies and solutions to address global challenges.
With a global footprint, the company supports clients across various regions, ensuring localized expertise and global reach.

Culture + Values

3 Core Values

Core Values

The company is guided by its three core values: Trust, Responsibility, and Excellence.

Champion responsibility across everything we do and promote others to do the same
Embed responsibility in all its forms across the business
Work on energy projects that are economically, technically, environmentally, socially and ethically sustainable
Invest in people and provide the framework to support mental health and physical wellbeing, engagement, training, work‑life balance
Actively promote diversity and inclusion
We unite our unique and diverse people to share knowledge, innovate and inspire change

Environment + Sustainability

344 tCO₂e

Offset Scope 3 Emissions

The company offset 344 metric tons of carbon dioxide equivalent (tCO₂e) in Scope 3 emissions in 2021.

100% Renewables

Office Energy Source

All office energy is sourced from renewable resources, demonstrating a commitment to clean energy.

1.7M tCO₂

Carbon Capture

Supporting a project to capture and store approximately 1.7 million metric tons of CO₂ annually.

ISO 14001-certified integrated HSE Management System with focus on continuous improvement
Maintain zero Scope 1 emissions
Drive measurable Scope 3 emission reduction annually until achieving net zero, offsetting material Scope 3 until that point
Joined OGCI “Aiming for Zero” methane emissions initiative, targeting near‑zero methane from oil & gas assets by 2030
Commit to embedding carbon reduction in vendor chain process by end 2023
Acquired Daymark Energy Advisors to expand power networks capabilities in energy transition, including battery storage, onshore wind and solar

Inclusion & Diversity

Since 2021

Diversity & Inclusion Leadership

A dedicated diversity and inclusion transformation manager has been appointed to drive organizational change and foster inclusive workplace practices.

Since 2019

UN Global Compact Participant

Active participant in the UN Global Compact, committed to advancing gender equality and sustainable development goals.

4 Years

Consistent UN Reporting

Regularly submits Communications on Progress reports to the UN Global Compact, ensuring transparency and accountability in inclusion efforts.

Established employee resource groups (ERGs) for people and gender topics

Articles

Environmental consultancy services

Meet the Xperts – Ewan Edwards (insight on CCUS)

Xodus jobs guide for Australia’s Marinus Link project