Sales & Event Coordinator

Description

• Maintaining accurate records of sales activity, client interactions, and event history
• Coordinating group rooming lists in Kontrol and maintaining client communication in the Thynk system
• Creating proposals, drafting contracts, and preparing invoices for events and sales bookings
• Assisting with inventory and coordinating internal communications
• Meeting with clients to understand event or group needs
• Managing event budgets and ensuring expenditures remain on target
• Typing correspondence, preparing meeting minutes, and managing data entry
• Promoting services and supporting sales initiatives to meet revenue targets
• Distributing incoming mail and maintaining filing systems
• Attending meetings and training sessions as required by management
• Overseeing event setup and breakdown in coordination with onsite staff
• Answering and responding to phone and email messages promptly
• Built a strong foundation in Sales, Catering, and Event administrative processes
• Conducting onsite tours showing rooms and event spaces
• Preparing group resumes, event outlines, timelines, and "run of show" documents
• Contributed to seamless group coordination and successful event execution
• Supported revenue growth through strong sales support and client relationship management
• Acting as the main point of contact for clients throughout the planning process
• Coordinating staff or vendors and ensuring smooth event flow
• Greeting guests, attendees, and clients upon arrival
• Assist Sales Managers with reservations, client follow-up, and lead management
• Researching, booking, and coordinating vendors, venues, catering, and services

Requirements

• Developed effective multitasking, organizational, and time-management skills
• Ability to engage management decision-makers and influencers at any level
• Effective verbal and written communication skills
• Ability to lift, carry, push, or pull objects up to 20 pounds occasionally and up to 10 pounds frequently
• Gained a reputation for delivering exceptional client and guest service
• You have prior hospitality experience
• Able to work independently, self-motivated
• You have worked in event planning, catering sales, or venue coordination
• Database management experience
• You've worked in the South Florida market in hotel sales or events
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Must be computer literate; have experience using Google Workspace tools and products, and the ability to learn new tools quickly
• Troubleshooting event-day issues quickly and professionally
• Working closely with other departments such as Operations, Finance, Reservations, and Guest Experience
• You have worked in CRM tools and event-planning software previously
• Strong organizational and time-management skills with great attention to detail

Benefits

• Other Perks: Qualifying full-time roles are eligible for a wi-fi stipend, home office stipend, and more!
• Paid Time Off: Full-time hourly Kasa employees accrue paid time off at a generous rate that increases with tenure.
• Health Coverage: We've invested in comprehensive health insurance options to help when you need it most, including a company-sponsored plan with fertility coverage.
• Cell phone reimbursement: We reimburse a portion of your monthly cell phone bill to say thanks for using your personal phone during the workday.
• Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a discount on any night for friends and family.
• The Pay: The starting base pay range for this role is between $50,000 and $57,000 and is set based on multiple considerations including business needs, market demands, talent availability, experience, and unique skills and attributes. The base pay range is subject to change and may be modified in the future. This role may also be eligible for equity, bonus, perks, benefits, and Kasa Travel Credits.

Training + Development

Interview process

Visa Sponsorship

Security clearance