Construction Administrator

Description

• Monitoring and ensuring project documents are up to date and filed in the correct project folder
• Provide status updates to your Supervisor/team
• Collaborate with accounting to resolve any issues with invoices and purchase orders, creation and submission of billing
• Assist IP Account manager with project documents
• Track and manage required engineering site surveys
• Communicate with vendors, obtain estimates for material and provide comparable data
• Work daily within our ERP, service documentation systems, repository folders and invoicing
• Making note of invoicing details, special customer instructions and notes or information that are important to accurate complete the required work
• Maintain ERP dashboard
• Service order and documentation preparation for field staff to complete in accordance with the scope of work
• Verification of final service order and inspection report accuracy
• Work with subcontractors, site leads and operational managers to rectify workflow issues as required
• Ensure client records are accurate and updated in our ERP, inspection reporting platforms, network drives and files
• Assist in the Project Management administration tasks such as updating project management software to reflect current project status, and tracking and collecting required close out documents
• Opportunity verification/quality-check for service contract and service order creation
• Participate and collect required eCompliance reports and send out to General Contractors as requested
• Meet customer deadlines
• Work with IP Account Manager to establish client accounts
• Safety program management, monitoring training records, arranging training, other as required

Requirements

• Strong interpersonal skills with staff and customers
• Working knowledge of Fire & Life Safety codes, standards and systems would be considered an asset
• Able to process documentation and understand completeness formatting and consistency requirements
• Efficiency in Word, Excel, Outlook
• Understanding of ERP financial systems and management reporting
• Be trained as a back up for other tasks including processing time sheets, project tasks (permits, invoicing, job setup, engineering close outs)
• Efficient and comfortable with technology and software applications
• Strong attention to detail and record keeping
• Strong time management skills and ability to work in a fast paced environment in a quickly evolving industry
• Keen understanding of customer care
• Ability to prioritize responsibilities, time management, people skills (communication) and teamwork are all necessary skills for success in this role.
• Working knowledge of service processes and reporting
• Good interpersonal skills with staff and customers, working both in a team and independently
• Enjoys working in a team environment
• CFLS is local and is part of the community.
• Knowledge in the sprinkler industry an asset
• Must be able to multitask and prioritize
• Minimum 2 years’ experience in administrative support services position
• Understanding and ability to work with enterprise-wide systems and applications

Benefits

• Educational assistance program.
• Employee referral bonus program.
• Comprehensive Group benefits.
• A great working environment with opportunities for career advancement.

Training + Development

Interview process

Visa Sponsorship

Security clearance