Administrative Specialist 04005 LBYD Federal

Description

• Provide records management and archival support:
• Provide correspondence, reports, and graphic presentation support using BSO Correspondence Guidelines.
• Maintain a close and highly responsive relationship with the day-to-day activities of the managers, supervisors, and staff.
• Research/ locate letters and documents for staff.
• File correspondence electronically.
• Update Spreadsheet
• Assist with Contract FAR and DEAR clause updates.
• Ensure Senior Level Management meetings are managed and coordinate with outside partners.
• Report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Immediately correct any unsafe conditions to the best of own ability.
• Provide contract administration support to Contracting Officers:
• Maintain disposition schedules and analyze to determine appropriate records disposition.
• Administer Records filing and disposition.
• File incoming/outgoing documents using the electronic database system
• Responsible for keeping an immediate work area in a neat and orderly condition to ensure the safety of self and coworkers.
• Provide conference calls/video conferences set ups including coordinating with participants
• Format documents
• Manage and maintain administrative databases to include structure and content (ie: SharePoint)

Requirements

• Exposure to standard office equipment and noise levels.
• Proficient in CONCUR.
• Proficient in ADTRAV
• Ability to recall/retain a high volume of information/details.
• Proficiency in Microsoft Office Suite and Adobe.
• Effective communication is vital to prevent any misunderstandings and/or misinterpretations
• High level of proficiency in time management and ability to follow set procedures and processes.
• Excellent proofreading and editing skills
• HS Diploma or GED
• 6 years’ experience office administration
• Ability to pass a background check and drug screening and/or obtain any required security passes and network access.
• Knowledge of, or training in, Video Conference systems such as Microsoft Teams or Zoom, Adobe, and SharePoint sharing of documents.
• DOE Experience preferred
• Ability to learn new systems

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance