Accounts Payable

Description

• Electronically sort and route invoices by division that were received through the AP email invoice address
• Back up/support the receptionist in routing AP invoices received through the mail, and scan in for further processing
• Take discounts on invoices when approved
• Keep vendor list up to date (new addresses, name changes)
• Manually enter invoices into the system as needed
• Assist Accounts Payable Supervisor in resolving issues related to old outstanding checks and items received but not yet invoiced.
• Ensure all invoices are routed to the correct person for authorization/approval
• Make sure all invoices have proper approval through the purchase order systems or manual approval, and are matched against the correct purchase order when required
• Work with supply chain in resolving Purchase Order issues
• Maintain tax exemption forms
• Research and resolve vendor problems
• Manually enter employee reimbursements
• Prepare ACH and check payment batches. Upload electronic files to the bank. Prepare in-house checks when needed
• Audit vendor statements and answer vendor questions. Reach out to vendors when missing invoices are identified.
• Work through/resolve electronic invoice capture software issues as they arise
• Ensure sales/use tax compliance on all invoices
• Set up new vendors when approved, including W-9 information

Requirements

• Basic computer knowledge (MS Office Suite)
• 2-3 years prior A/P experience
• Strong written and verbal communication skills to interact with internal and external business partners
• Basic Math skills
• Keyboarding and 10 key abilities
• Available to work overtime as needed
• Comfortable working in a high volume environment
• Ability to work in a team environment and willingness to assist others as needed

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance