Project Controls Specialist

Description

• Summarize schedule and cost information, including developing graphics, for a high-level audience
• Assist the Project Leadership in drafting contracts (B101/C401/C727) and exhibits and shepherd through approval process.
• Gather and coordinate information and assist with research.
• Assist the Project Leadership to carry out established business practices and monitor project team adherence to terms of contracts
• Develop and maintain positive client relations throughout the life of the project
• Maintain records for financial status of projects
• Perform time impact analyses and other schedule analyses as requested
• Prepare, maintain, retrieve, and communicate records, reports, or documents required to meet contractual requirements
• Navigate and understand numerous data sources to provide accurate reporting
• Monitor and maintain risk and add services logs
• Help formulate new efficient processes while maintaining critical workflows
• Review consultant contracts and invoices for accuracy, match to project budget
• Prepare letters and correspondence explaining payment decisions
• With the Regional Controller, report revenue and develop profitability forecast, including review of project staffing and schedules to Project and Firm leadership
• Prepare complex spreadsheets and database work in Excel and other databases.
• Collaborate effectively with all team members. Generate and support a positive team environment: participation, empowerment, and accomplishment
• May travel for project meetings and site observations.
• Proactively communicate with and influence clients to approve and process payables for our services.
• With the Project Managers, facilitate the development, evolution and management of the work plan, budget, and schedule
• Understand our contractual obligations to the client and the project to help the project leadership ensure that the team delivers on expectations for our scope of work and required services. Work proactively with the client and project leadership to identify and obtain approvals for additions to scope of work or services prior to undertaking the work.
• Responsible for oversight of project invoicing; timely and accurate according to contract and collection of receivables working closely with Project Managers and the Business Office
• Meet with project team members on a regular basis to monitor work in progress and to assure that the firm’s best practice standards and procedures are being implemented
• Assist the Project Leadership in managing/coordinating workload of team and provide leadership of team activities including interpreting, summarizing, and checking complex data sets to produce weekly and monthly reports on project status
• Assist the Project Leadership in maintaining appropriate client and internal communication including written project documentation.
• With the Regional Controller, prepare and report on monthly project revenue and review performance and projection variances Project and Firm leadership

Requirements

• Minimum Associate’s degree in Business, Construction Management, or a related field. Bachelors degree is preferred.
• Excellent written and verbal communication skills and teamwork abilities.
• Must be a fully qualified professional able to perform work with a high degree of latitude, with some ambiguity in work.
• Team focused and able to work with multiple skilled professionals.
• Experience in a professional service firm a plus.
• Strong analytical and problem-solving skills.
• Minimum of 8 years’ related experience required in project control activities, including progress tracking, data analysis, reporting, managing complex spreadsheets, and consolidating data from multiple sources.
• Proficiency in MS Office tools including MS Project; some experience with Procore or Primevera 6, strong familiarity with PowerBI, Deltek Vision experience preferred, MS Scheduling applications knowledge is preferred but not required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance