Office Manager

Overview

Manage office operations and support staff for a large engineering project.

Key Responsibilities

• cad infrastructure
• technical procurement
• document prep
• design scheduling
• tool implementation
• process improvement

Tasks

-Support invoicing and project billing processes in collaboration with finance and project teams -Supervise administrative staff and delegate tasks accordingly -Manage daily office functions to ensure smooth business operations across engineering, project, and support teams -Oversee procurement of technical supplies and liaise with vendors on specialized equipment needs -Timesheet audits when necessary -Coordinate safety and compliance training required for engineering staff -Monitor office budgets, approve purchases, and coordinate with accounting for expense tracking -Assist with preparation of project documents, reports, and technical submissions -Coordinate with technical departments to support scheduling of design reviews, client meetings, and team briefings -Ensure office infrastructure supports engineering operations, including CAD/technical software systems and network setups -Assist with implementation of health and safety protocols, especially for site-based or hybrid work -Filing and updating all fleet digital hard copies -Liaise with building management and service providers (IT, security, facilities, equipment suppliers) -Schedule and transport vehicles for maintenance -Maintain organized office systems, project meetings, and site coordination -Maintain confidential timesheets and certifications -Liaise with Human Resources Department to facilitate new hire onboarding -Support the implementation of new administrative tools, platforms, or software -Coordinate office maintenance, supplies, and equipment to meet technical staff needs -Recommend and implement improvements to office processes that streamline project workflows and internal communication

Requirements

• autocad
• ms office
• bachelor’s
• office management
• osha
• communication

What You Bring

We are looking for a highly organized, proactive, and detail-oriented Office Manager to oversee daily operations and administrative functions in our fast-paced project office on our new reservoir project near Ft. Lauderdale. This is a huge, premier 5-year projects with the Army Corps of Engineers and this person will help set up and run the office operation. This role is vital to ensure that our technical teams have the support and infrastructure needed to focus on project delivery and innovation. The ideal candidate will have experience managing office operations in a professional services or engineering environment and be comfortable balancing administrative, personnel, and facility-related responsibilities. It is a full-time, on-site position. -Excellent interpersonal and communication skills; able to work cross-functionally with technical and non-technical teams -Experience supporting teams using AutoCAD, Revit, or other industry-standard tools (a plus) -3+ years of office management experience in a technical, engineering, or architectural setting -Proficiency in MS Office and office/project management tools (e.g., SharePoint, Trello, or similar) -Strong organizational and multitasking skills with a high attention to detail -Knowledge of health and safety requirements and compliance (e.g., OSHA standards) -Familiarity with engineering project cycles, terminology, or document control systems is a strong advantage -Bachelor’s degree -Basic understanding of billing and project documentation processes -Proven experience as an Office Manager or Administrative Lead, preferably in an engineering, construction, or technical environment

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Benefits

-Affordable Dental & Vision Plans – Keep that winning smile sharp -$100,000 Life Insurance (Company Paid) – Your family’s safety net -HSA medical option – with Company contribution -Short & Long-Term Disability (Company Paid) – Because life happens -Critical Illness, Hospital Indemnity, Accident Plan- Pairs nicely with an HSA -401(k) with 3% Company Contribution – Future you says thanks -PTO + Paid Holidays – Rest hard, play hard -Choice of Two Medical Plans – 100% Employee Coverage

About Mc Squared, Llc

-Founded with a passion for innovative engineering solutions, MC Squared, LLC has been helping clients transform concepts into reality. -With a focus on infrastructure and energy, the company excels in managing complex projects that span multiple sectors. -They specialize in providing tailored engineering services for industries such as industrial, commercial, and energy sectors. -The company has a strong track record in delivering high-quality solutions for both large-scale developments and smaller, specialized projects. -Notable projects include work in energy efficiency, sustainable building design, and complex infrastructure developments. -Their commitment to innovation allows them to stay ahead of the curve in providing cutting-edge engineering solutions.

Sector Specialisms