Bid Administrator

Description

• Proactively ensure proposal compliance, including all MBE/WBE requirements.
• Lead and coordinate internal pre-bid meetings to review project scope, requirements, and documents with stakeholders.
• Serve as a resource for Project Managers on post-bid compliance and good faith effort documentation in the pre-construction module.
• Participate in weekly bid meetings.
• Assist the Business Development Manager with client solicitations and administrative tasks.
• Request, distribute, and follow up on scope letters from Project Managers, Estimators, and Business Unit Managers; document all "good faith efforts."
• Review customer requirements and ensure proposals meet all specifications.
• Coordinate pre-bid activities, including site walks, bonding requirements, sub/prime status, and disadvantaged business participation.
• Provide backup support for reception as needed.

Requirements

Language & Communication Skills

Mathematical & Analytical Skills

We are seeking a highly organized and detail-oriented Bid Administrator to join our Business Development team. In this role, you will be responsible for managing the timely, accurate, and compliant delivery of bid proposals to both existing and prospective clients. You will collaborate closely with internal teams, ensure all customer requirements are met, and support post-bid compliance activities. If you thrive in a fast-paced environment and enjoy coordinating complex projects with multiple stakeholders, we'd love to meet you.

With our professional staff of engineers, project managers, skilled tradespeople, fabricators and machinists, we are able to thoroughly study and develop a customized plan to meet all of our client's needs. Combining this with our innovative strategies and techniques, added with our experienced field personnel, we administer these plans in a safe, expedient and economical measure.

• Ability to manage multiple tasks and competing priorities in a deadline-driven environment.
• Ability to understand and compute a range of mathematical concepts, from basic to more complex, as needed.
• Strong organizational skills and attention to detail.
• High School Diploma or equivalent required.
• Minimum of two (2) years of relevant administrative experience, preferably in a related industry.
• Strong communication skills with the ability to interact professionally with personnel at all levels-internal teams, union craft personnel, clients, vendors, and more.
• Proficiency with common office software and project management tools (Word, Excel, Access, email, etc.).
• Proficient in English (reading and writing).
• Ability to perform basic math functions (addition, subtraction, multiplication, division).
• Comfortable making phone calls to engage customers and vendors and support business development efforts.

Benefits

You will play a critical role in supporting our business growth while working with a collaborative team that values accuracy, initiative, and professionalism. If you're looking for an opportunity to build meaningful relationships, learn our industry, and contribute to impactful projects, this role may be the perfect fit.

Training + Development

Interview process

Visa Sponsorship

Security clearance