Manager, Corporate Secretariat

Description

• Act as the key point of contact with regulators, including SGX, ACRA, and other relevant authorities.
• Maintain accurate records of board and shareholder decisions.
• Ensure safekeeping and proper maintenance of statutory documents and company records.
• Ensure timely and accurate disclosures to SGX and other stakeholders.
• Advise the Board of Directors on corporate governance best practices and SGX requirements.
• Monitor regulatory changes and provide guidance on compliance and governance matters.
• Prepare and distribute notices, circulars, and annual reports to shareholders.
• Organize, schedule, and attend board meetings, general meetings, and committee meetings.
• Ensure compliance with the Companies Act, Singapore Exchange (SGX) Listing Rules, and other relevant regulations.
• Address shareholder queries and ensure effective communication channels.
• Facilitate onboarding and training programs for directors to enhance governance awareness.
• Ensure timely filings with regulatory bodies such as ACRA, the Securities Commission, and other relevant authorities.
• Oversee the preparation and timely submission of SGX announcements, annual returns, and regulatory filings.
• Draft, review, and manage corporate legal documents, agreements, and policies.
• Liaise with directors, stakeholders, and external regulators on governance and compliance matters.
• Prepare, draft, review, and distribute meeting agendas, minutes, and resolutions.
• Coordinate the timely execution of board decisions and ensure proper documentation.
• Handle ad-hoc projects related to corporate secretariat functions as required.
• Manage the organization of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
• Support corporate exercises such as mergers, acquisitions, fundraising, and restructuring.
• Ensure adherence to the Code of Corporate Governance and internal governance standards.
• Maintain and update statutory registers, including registers of members, directors, and substantial shareholders.

Requirements

• Conscientious, meticulous and well organized, able to work independently and well under pressure
• Prior experience handling listed companies assignments will be an advantage
• Proactive with the ability to prioritize tasks and meet deadlines
• In-depth knowledge of Companies Act and other relevant regulations
• Minimum 5 years of relevant corporate secretarial experience
• Degree in any field
• Excellent verbal and written communication skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance