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Design Resource Center Assistant
Flad Architects
Responsible for maintaining Flad's vendor, material, and general libraries, assisting with code book updates, organizing lunch seminars, tracking CEUs, scheduling meetings with sales representatives, researching products, and assisting with furniture orders and ergonomic accommodations.
14d ago
Junior (1-3 years)
Full Time
Madison, WI
Office Full-Time
Company Size
491 Employees
Service Specialisms
Architecture
Interior Design
Landscape Architecture
Structural Engineering
Planning & Consultation
Innovation & Analytics
Sustainable Design
Strategic Planning
Sector Specialisms
Healthcare
Higher Education
Science and Technology
Strategic Planning
Master Planning
Landscape Architecture
Architectural Design
Interior Design
Role
What you would be doing
code updates
design assistance
library maintenance
seminar coordination
sample cleanup
furniture procurement
- Assist code staff through updating code books as corrections and updates are received, managing the NFPA annual subscription and other subscriptions including MADCAD, ASTM, etc.
- Conduct research as needed for designers and architects on specific products use, cost, or installation methods. Assist designers with ordering project materials, assembling project finish binders, and completing finish boards.
- Maintain general library to include ordering books and exam study guides, logging books and materials into the database, monitoring shelves and reshelving, and archival, disposal, or donation of books and materials.
- Organize lunch seminars and product presentations and communicate to staff. Track and enter CEUs for AIA and IIDA programs.
- Periodically clean up sample library, removing discontinued products and products that do not meet Flad’s sustainable material committments.
- For the firm’s internal needs, assist with ordering of furniture, coordinate furniture repairs with Technical Services, work with Human Resources to order equipment for ergonomic accommodations, etc.
- Work with sustainability team to ensure material library aligns with Flad’s healthier material criteria.
- Schedule and meet with sales representatives of product manufacturers. Receive and review new resource materials for architectural and interior building components, including but not limited to, researching and obtaining pricing, samples, and specifications. Update material library.
- Update and maintain manufacturing database pertaining to products, sustainability criteria, healthy materials, and sales representative information.
What you bring
degree
madison
3 years
sustainability
- Degree in a field related to the design industry preferred.
- This individual will be scheduled to work 30 hours per week and is required to work in the Madison office during their scheduled hours.
- Three years of relevant experience required. Architectural, interiors, or construction background preferred.
- Sustainability accreditation preferred.
- Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)
- Generous paid time off and paid holidays
- Health, dental, and vision insurance
- Continuing education and career development – internal programs; funds set aside for external programs, licensure and sustainability support, annual professional registration, and organization reimbursement
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, flad architects requires background checks for potential candidates.
People also searched
Company
Overview
Founded 1927
Year Established
The firm was established in Madison, Wisconsin, and has since grown into a national leader in science and technology facility design.
Ranked #17
Ranking
The firm is ranked as one of the top architectural engineering firms in the U.S., specifically noted for laboratory design by BD+C.
Revenue $198M
Annual Revenue
The firm generates significant revenue, reflecting its strong financial position and expansive project range.
Employee-Owned 1985
Employee Ownership Since
apotentially unique ownership structure provides stability and alignment with employee interests, predating many modern workplace trends.
- Typical projects include high-performance labs, academic research facilities, hospitals, corporate R&D centers, and campus master plans.
- Their services span architecture, interior design, structural and landscape engineering, master planning, sustainable design, innovation & analytics.
- They have offices in ten U.S. cities, enabling both local presence and national reach, including Boston and San Diego expansions.
- Specializing in environments that foster discovery and healing, their work often supports cutting-edge science and healthcare breakthroughs.
- We honor the creative spirit in all things.
- We foster an environment of trust, integrity, and respect.
Rank 22
Sustainability Giants List
Ranked No. 22 on Interior Design’s Top 100 Sustainability Giants List in 2024.
1.75k lbs
Waste Diverted
Composting program diverted 1,750 lbs of waste in the Madison office.
50% Energy Savings
Research Building Efficiency
Achieved 50% modeled energy cost savings over baseline in one research building.
- Signed The AIA 2030 Commitment to achieve operational carbon neutrality on all projects by 2030.
- Signatory to SE 2050 initiative aiming for net‑zero embodied carbon structural systems by 2050.
- Library of vetted materials selected based on environmental impacts.
- Joined I²SL’s Labs2Zero program to develop laboratory‑specific emissions certification and decarbonization roadmap.
- Hybrid‑work policy plus subsidized transit and bike commuting to reduce travel emissions.
- Early adopter of LEED, WELL, Green Globes firsts in lab/healthcare; many projects achieved LEED Platinum and WELL certifications.
- No explicit DEI strategy or gender‑based statistics found on website or LinkedIn.
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