Coordinate appointments with internal teams, clients and external partners.
Maintain organized systems for documents, confidential files and executive workspaces.
Prepare care packages, floral arrangements and birthday acknowledgments for team members.
Prepare event materials, including presentations, signage, branding and messaging.
Serve as an on-site event lead, managing staff, supporting attendees and ensuring smooth execution.
Manage or support key company programs and special events, including:
Ensure a positive experience for guests, executives and event attendees through proactive communication and high-quality service.
Collaborate closely with Marketing and other departments on materials, presentations, logos, signage, digital assets and creative needs.
Assist in managing special projects and company initiatives across departments.
Organize logistics, timelines, communications and vendor coordination.
Oversee uniform inventory, including issuing uniforms and assisting team members.
Prepare detailed meeting agendas, briefing materials, reports and executive-level presentations.
Attend meetings to record accurate minutes, document decisions and track action items.
Build and maintain strong, professional relationships with internal team members, external partners, vendors and stakeholders.
Oversee general office operations, including supply inventory and oversight, vendor coordination, workspace organization and FedEx shipping and supplies management.
Support the planning and execution of company events, meetings, conventions and executive programs.
Provide hospitality and support for executives and special guests.
Oversee all aspects of domestic and international executive travel, including flights, visas, accommodations, ground transportation, itinerary creation and handling any changes, refunds or credits.
Serve as a trusted point of contact for executives, ensuring clear communication and professional representation.
Oversee maintenance scheduling and basic management of the PC Van.
Organize and prioritize incoming communications, including calls, emails and requests.
Identify and address obstacles proactively, recommending solutions to keep projects on track.
Prepare and submit expense reports with accuracy and timeliness.
Conduct basic research, compile data and support strategic planning efforts.
Manage and maintain storage areas and inventory systems.
Manage complex executive calendars, ensuring effective prioritization and conflict-free scheduling.
Coordinate guest hospitality, including arrangements for internal and external visitors.
Conduct post-event evaluations and provide recommendations for future improvement.
Coordinate tasks, set deadlines, track milestones and ensure timely completion.
Requirements
powerpoint
microsoft office
google workspace
bachelor’s degree
3-7 years
problem solving
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Advanced proficiency in Microsoft PowerPoint; ability to create professional, polished presentations.
Event and project management aptitude
Strong hospitality skills with a service-oriented mindset
Adaptability, resilience and calm under pressure
3-7 years of experience supporting senior executives, preferably in a fast-paced or high-growth environment.
Strong problem-solving abilities and the ability to work independently.
Proficiency with Microsoft Office Suite, Google Workspace and related productivity tools.
Strong follow-through and accountability
Proactive and resourceful
Professional judgment and confidentiality
Highly detail-oriented with strong accuracy
High degree of discretion, professionalism and sound judgment.
Bachelor’s degree or equivalent work experience preferred.
Ability to multitask, prioritize responsibilities and adapt to shifting demands.
Must possess a valid passport and be able to travel internationally as needed.
Strong interpersonal and relationship-building skills
Benefits
Vision insurance
PuroClean Classic
401(k) matching
Health insurance
Dental insurance
Paid time off
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
A leading emergency restoration service provider across North America.
Specializes in the restoration of properties damaged by water, fire, mold, and other emergencies.
Operates a large network of independently owned franchises to deliver fast and reliable services.
Known for quick response times, often within an hour of a call to help mitigate damage and prevent further loss.
Focuses on customer satisfaction, offering a 24/7 emergency response and a transparent claims process.
Has a strong reputation for handling complex disaster restoration projects, from small homes to large commercial buildings.
Technicians are highly trained to deal with hazardous materials, ensuring safe and thorough cleaning.
Services extend beyond immediate repairs, offering long-term support to ensure properties are fully restored.
Culture + Values
Customer Service Excellence
Respect for Others
Integrity
Quality
Teamwork
Commitment to Safety
Environment + Sustainability
2050
Net-Zero Goal
Committed to achieving net-zero emissions by 2050, reflecting a long-term sustainability target.
Committed to environmentally responsible practices in restoration services.
Uses environmentally friendly cleaning products and technologies.