Operations Assistant

Description

• Retrieve and organize credit card receipts for project billing purposes
• Prepare customer-specific timesheets as needed
• Assign jobs in Aimsio when needed to support scheduling and workflow continuity
• Monitor tankers requiring weekly billing
• Obtain and track approval signatures required
• Create non-urgent purchase orders and ensure accuracy in documentation
• Coordinate and secure weekly rental equipment for upcoming and ongoing projects
• Submit client badge requests for new personnel and access updates

Requirements

• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Microsoft Teams, showcasing advanced capability in these tools for daily operations and presentations.
• Legally authorized to work in the United States
• Must successfully complete a background check and pre-employment/random drug tests
• Demonstrates proficiency in using CRM and ERP systems, enabling efficient management of customer relations and enterprise resource planning.
• Minimum 5 years' experience in an administrative or office setting, or in a related function, demonstrating strong organizational and multitasking abilities.
• Bachelor’s degree in business or a related field is preferred, though equivalent professional experience is also highly valued.
• Minimal travel is required for this position, involving domestic and potentially international travel to various job sites and client locations, necessitating flexibility and adaptability to changing schedules and environments.
• Exhibits excellent written and oral communication skills, with the ability to effectively convey information to diverse audiences.

Benefits

• Competitive Compensation – Overtime potential and merit-based raises
• Compensated Travel Time plus Per Diem – Earn while seeing new places
• Top-Tier Equipment – Provided to support you in the field
• 401(k) with Company Match – Traditional & Roth options + free investment guidance
• Employee Assistance Program – Legal, financial, and mental wellness support
• Generous PTO – Paid vacation, holidays, and sick leave
• Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential
• Education Support – Paid training, certifications, and industry memberships

Training + Development

Interview process

Visa Sponsorship

Security clearance