Accounts Receivable Specialist

Description

• Process bankcards relating to account payments and apply them through cash application
• Contact customers concerning issues with their accounts and follow through with timely corrective measures under the supervision of the Credit Manager and CFO
• Ensure compliance with corporate accounting policies and procedures
• Reconcile accounts as needed under the direction of the Credit Manager and/or CFO
• Generate unapplied cash, open credit memo and open service charge reports monthly; offset entries and review with Credit Manager and/or Controller for adjustments
• Follow company policies and procedures
• Enter accounts receivable entry transactions, credits and invoices
• Process and Post payments from customers daily to their accounts in an accurate and timely manner
• Manage, resolve and address payment discrepancies and invoice short pays with internal sales teams and branches
• Perform duties necessary to prepare for month end closing
• Interface with sales department and management in communicating and resolving issues
• Review weekly aging’s and make collection calls requesting payment on delinquent invoices
• Process and import EDI payment files daily
• Handle customer receivable inquiries
• Manage customer payment chargebacks and oversee credit card disputes
• Review and reconcile tax adjustments to sales tax certificates
• Apply payments for all receivable-related transactions
• Flag and communicate any invoicing or credit memo errors identified when applying remittances

Requirements

• Manage time effectively and adapt quickly to changing priorities
• Accuracy and attention to detail
• Able to multi-task
• Minimum of 2-3 years in accounts receivable/accounting experience is preferred
• Effective listening and good phone skills
• Able to work with a diverse group of people
• Working knowledge of basic accounting principles
• Able to work independently with some direction
• Knowledge of Microsoft Office Suite, particularly Excel
• Superior organizational skills
• Capable of following written instructions and documented procedures
• Able to handle difficult customers with diplomacy and tact
• Problem-solving and analytical ability
• Work well in a team environment
• Demonstrated integrity and ethical standards
• Maintain proficiency in data entry, computerized systems and other technologies as required
• Knowledge of accounting
• Able to perform business math (basic algebra, compute rate, ratio, etc.)
• High School Diploma/GED required. Associate’s degree Preferred

Benefits

• Paid vacation and holidays
• Access to a state-of-the-art gym at our Headquarters location
• 401(k) plan with discretionary employer match
• Medical/Dental/Vision/Life Insurance plans
• Opportunity for advancement
• Casual, yet professional work environment
• Competitive pay

Training + Development

Interview process

Visa Sponsorship

Security clearance