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Records Coordinator
Harris Beach Murtha
Manage filing, scanning, and organization of electronic and paper records.
2d ago
Junior (1-3 years)
Full Time
New York, NY
Office Full-Time
Company Size
300 Employees
Service Specialisms
Legal Services
Litigation
Real Estate
Corporate Law
Mergers and Acquisitions
Employment Law
Environmental Law
Tax Law
Sector Specialisms
Energy
Education
Financial Services
Food and Beverage
Retail
Hospitality
Municipalities and Local Agencies
Corporate
Role
What you would be doing
records entry
file creation
document search
cd upload
scanning
offsite retrieval
- Enter accurate file and document information into a records management database
- Create files (Redweld expanding files) for new matters; file documents accordingly
- Perform document searches in document management system and hard copy files for case teams upon request
- Upload Radiology CDs into network drives for client matters
- Process files/boxes for transfer to offsite storage facility
- Regularly provide back-up support to Office Services such as answering phones, greeting clients and visitors, hospitality set ups, coordinating food and beverage set ups and visitor access for meetings, and general office, conference room, reception area and pantry maintenance
- Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents
- Perform day-to-day scanning of mail/records along with ECFs (Electronic Case Files) into the document management system
- Save and profile emails and attached electronic documents pertaining to client matters
- Scan, save, and inventory hard copy documents utilizing various equipment (high speed scanner, multi-function device)
- Locate, retrieve, and distribute records from offsite storage facility as requested
What you bring
microsoft office
netdocuments
high school
1+ years
detail-oriented
communication
- PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel)
- Strong workload prioritization, multi-tasking, and organization skills
- Experience with NetDocuments or other document/records management software (preferred)
- Excellent verbal and written communication skills; Ability to effectively and efficiently respond to timely requests and concerns in a professional manner
- Exhibit conscientiousness, dedication, self-discipline, and a sense of responsibility
- Are comfortable working in the office every day
- Demonstrate consistent logic, rationality, and objectivity in decision making
- Exceptional attention to detail and work product accuracy
- A High School Diploma or equivalent (Associates Degree preferred)
- 1+ years of experience working in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or detail-oriented position
- Enjoy working with diverse personalities within various levels of the firm
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Security clearanceInformation not given or found
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Company
Overview
Over 50 Years
Years in Business
The firm has established a strong presence in various legal sectors over decades.
Fortune 500
Enterprise Clients
The firm serves a range of clients, including large corporations such as Fortune 500 companies.
- Specializes in providing services to both private and public sector clients, with a diverse range of industries served.
- Offers expertise in corporate law, real estate, environmental matters, and public infrastructure.
- Known for managing large-scale commercial and government projects, especially in energy and utilities.
- Distinct for its ability to handle complex regulatory issues and navigate government policy challenges.
- The firm has expanded through strategic mergers, strengthening its position across several U.S. regions.
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