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Office Manager

Employer undisclosedRole managed by a recruiter

Manage office operations, admin support, supplies, scheduling for an architecture firm.

9d ago

Intermediate (4-7 years), Junior (1-3 years)

Full Time

Plano, TX

Office Full-Time

Role

What you would be doing

supply management

it setup

invoice processing

vendor scheduling

mail distribution

executive support

Manage and order all office supplies.
Plans company parties (about 5 a year) usually here at the building
Handle the employees PTO, keeps track of it
Answer and manage phone calls.
Helps the Interior Design department with scheduling Vendors and Product Reps.
Works with management company when there is a building issue
Maintains or coordinates maintenance of office equipment.
Provide general support to visitors and office staff.
Ensuring all invoices and payments are sent to the CFO.
Works with IT company setting up computers and troubleshooting, when need arises
Assist in coordinating in-house activities such as parties, celebrations, and conferences.
Oversees the processing and distribution of internal and external mail.
Assist Architects with licensing renewals and transcripts.
Keeps track of team members AIA credits
Performs administrative tasks for executives and shareholders, which may include maintaining calendars and schedules, making reservations, making travel arrangements, and preparing and submitting expense reports.
Keeps kitchen and refrigerator tidy, Makes Coffee, helps set up lunches from vendors.
Finds and schedules CEU’s for the Architects and ID.
Organizing and scheduling of conferences

What you bring

microsoft office

advanced excel

architecture

bachelor's