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Personal Assistant
John Holland
Admin support to CDIO and three GMs: diaries, travel, procurement, and coordination.
3d ago
Junior (1-3 years), Experienced (8-12 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Melbourne, Victoria, Australia
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Airports
Delivery of key rail services
Design & construction
Education & research
Future cities
Health
Justice & corrections
Mechanical & electrical
Sector Specialisms
Building
Infrastructure
Rail
Transport
Water
Property
Urban Renewal
Energy
Role
What you would be doing
meeting minutes
travel coordination
invoice management
procurement
reporting
stakeholder liaison
- Minute meetings, coordinate travel and logistics, and organise events for the broader IT team.
- Manage accounts, invoices, purchase requisitions, expenses, and procurement processes with accuracy and confidentiality.
- Support day-to-day activities for three General Managers in addition to the CDIO, ensuring seamless operations across multiple business areas.
- Navigate competing priorities with confidence, using sound judgement to manage expectations and ensuring resources are focused where they’re needed most.
- Champion a vibrant team culture, bringing enthusiasm and structure to every task.
- Provide high-level administrative and logistical support, including diary management, communications, document and presentation preparation, reporting, and records management.
- Liaise confidently with executive stakeholders, EAs, corporate VIPs, vendors, and community partners.
What you bring
microsoft office
sharepoint
business administration
certificate iv
personal assistant
problem solving
- Advanced proficiency in the Microsoft Office suite and Sharepoint
- Ideally experience within construction/engineering or related industries
- Strong knowledge of administrative practices as well as document and records management procedures and processes
- Strong background as a Personal Assistant providing support at a senior level
- Certificate II, III or IV in Business Administration or equivalent experience
- Discretion, integrity, and a natural problem-solving approach.
- A genuine interest in technology and digital innovation, with the ability to confidently engage with IT subject matter
- Outstanding organisational skills, attention to detail, and the ability to juggle competing priorities.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded 1949
Year Established
The company has been a cornerstone of infrastructure and property development since its establishment.
- The company’s rich legacy includes major projects across transport, energy, water, and infrastructure sectors.
- Recognized for delivering complex and large-scale projects in Australia and internationally.
- Focus on collaboration and innovation to develop a strong reputation in the construction industry.
- Notable projects include the Melbourne Metro Tunnel, Sydney's WestConnex, and large-scale renewable energy initiatives.
- Combines expertise in civil engineering, building, and urban development to provide sustainable solutions.
- A key player in the government infrastructure space, contributing significantly to public projects.
- Caring: We think deeply about what we do and how it affects lives
- Empowering: We gain trust through action
- Imaginative: We push the boundaries
- Future‑focused: We’re in it for the long, long term
- Be yourself: bring your whole self to work and balance personal responsibilities
- Grow with us: active development program with opportunities on large projects
- Be rewarded: generous remuneration, parental leave, flexible working, wellbeing and relationship support
- Make an impact: invest in sustainability, social impact, Indigenous opportunity, and community support
A$1.5B funding
Sustainability-linked facility
Signed a sustainability‑linked bonding facility tied to KPIs including sustainable energy use and alternative fuels.
30% reduction
Portland cement use
Use of low-carbon concrete reduced Portland cement by 30%, saving 25,129 t CO₂‑e across projects.
100% GreenPower
Offices and tunnels
Rail Infrastructure Alliance offices powered entirely by GreenPower, and tunnels fuelled by biodiesel.
75% trained
Managers with mental health training
75% of managers completed Black Dog mental‑health training, targeting 95% completion.
- Published a Climate Policy and developing a pathway to Net Zero emissions aligned with Paris 1.5 °C goal
- Pilot and deploy renewable‑energy solutions on-site, including solar‑hybrid generators and solar‑fitted site caravans
- Committed to reducing GHG emissions, energy consumption and water use via supply‑chain partnerships and best‑practice materials
2022–2024
WGEA Employer of Choice
Recognised as a Workplace Gender Equality Agency Employer of Choice for Gender Equality over the years 2022–2024.
40/40/20
Gender Representation Target
Aim to achieve gender representation of 40% female, 40% male, and 20% non-binary across recruitment and development programs.
24.5%
Women in Workforce
Women account for 24.5% of the total workforce as of November 2023.
18 weeks
Paid Parental Leave
Provides 18 weeks of paid leave for primary carers and 3 weeks for secondary carers, including superannuation.
- Inclusion Strategic Plan embedding inclusion, diversity and equity across daily work
- Employee resource groups: Pride, Celebrate Women, GROW, Ability @ John Holland
- Partnerships with Vets in Construction, Soldier On, CareerSeekers, ON TRACK for veterans, refugees, First Nations and youth inclusion
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