Commercial Property Management Assistant

Description

• Ensures adherence to the CPS department operational policies and procedures.
• Assists in budget preparation, payroll/timekeeping, special projects, and related matters within the Property Management market and/or platform.
• Maintains updated tenant, vendor and contract information in the CPS work order management system.
• Functions as the first contact with tenants, vendors and clients by receiving incoming telephone calls and emails, determining the nature of the call/email and responding in accordance with departmental directives. This includes analysis and evaluation of problems and events at the building(s), direct participation of administrative and accounting paperwork and the communication of progress and/or areas requiring attention by management.
• Provides administrative support to the Portfolio/Property Manager. Assists with routine reports, procurement/purchase orders, web-based solution software, work orders, A/P and A/R processing, contact with tenants, and communication with vendors and clients.
• Works with utility companies to set-up and maintain property accounts and ensure issues are resolved promptly.
• Prepares and tracks vendor contracts, COIs, and other related administrative requests.

Requirements

• Exceptional communication skills
• Professional in both dress and demeanor

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance