Accounts Payable Specialist

Description

• Print and file yearend 1099s for required vendors
• Assist with financial close procedures including reconciling general ledger accounts to subledgers with variance explanations
• Set up and collect required documentation from new vendors to input into construction software
• Monitor unapproved invoices and A/P aging to ensure timely payments are remitted to vendors
• Regular team member feedback surveys to drive workplace improvements
• Follow up on discrepancies and internal and external inquiries
• Monitor vendor invoices for sales tax caps and file for refunds as required
• Reconcile vendor statements to construction software
• Input invoices, obtain approval, and upload vendor billing with proper coding for multiple entities
• Create and maintain standard operating procedures
• Maintain organized files for electronic and paper documents
• Prepare sales & use tax returns for multiple states
• Upload and post monthly corporate credit card billings
• All employees are responsible for the general upkeep of work and shared spaces
• Support multiple entities with invoice and subcontract discrepancies

Requirements

• Team players who thrive in a fast-paced, collaborative work environment
• Responsive and professional, providing excellent customer service to internal and external stakeholders
• Discreet and trustworthy, with the ability to handle sensitive information confidentially
• Proficient in Microsoft Office software (Word, Excel, Outlook)
• Detail-oriented and committed to delivering accurate, high-quality work
• Great attention to detail and a high level of accuracy
• High School Diploma or equivalent required
• Highly organized, with the ability to manage multiple priorities across various entities
• Reliable and consistent in meeting deadlines and ensuring timely processing of invoices
• Strong problem solvers who can identify and resolve day-to-day issues independently
• Strong organizational skills
• Proficient in Microsoft Office, especially Excel, Word, and Outlook
• 2+ years of experience in accounts payable or similar role
• Punctual and regular attendance is required of all employees

Benefits

• Medical, dental & vision plans
• Employee recognition programs
• Mental health resources & employee assistance programs
• Team-building and community engagement opportunities
• 401(k) with company match
• Various supplemental insurance options
• Dependent Care Flexible Spending Accounts (FSA)
• Role specific bonus potential and/or commission programs
• Company-paid life & disability insurance
• Competitive pay with ongoing performance review
• Supportive, values-driven work environment
• Paid bereavement & parental leave program
• Tuition reimbursement and leadership development opportunities
• Employee referral program
• Paid Time Off (PTO) plans, paid holiday and volunteer programs
• Health Savings Accounts (HSA) with employer contribution

Training + Development

Interview process

Visa Sponsorship

Security clearance