Tenant Service Executive

Description

• Manage fit-out / reinstatement / A&A works.
• To set up a monitoring system to track repairs and replacements for regular update/check and control for any excessive occurrence.
• To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.
• To keep updated records of all warranties.
• Main contact for tenants' requests (deliveries, access,
• To conduct daily checks to ensure that the common areas are maintained like cleaning, landscaping, etc.
• To organize social events & meetings.
• To conduct daily checks on common property to ensure their soundness and proper maintenance.
• To prepare and submit all necessary documents to authorities such as BCA and URA, or any relevant authorities as needed.
• Assist the Manager in supervising soft services such as cleaning, security, landscape, pest control and carpark services.
• Issuance / approving PTWs.
• Handle and process new application and renewal of season parking.
• To set and define standards required of non-maintenance matters, such as security guards and cleaners’ uniforms, management office, workplace security, cleaners’ store, etc.
• Manage all accounts payable for the property, including collection, and approval of invoices.
• Help coordinate tenant move-ins and move-outs.
• To monitor and furnish regular reports on any intrusions, irregularities, or unsafe practices.
• Tracking building occupancy & prepare reports.
• Coordinating viewing requests by leasing team.
• To set procedures and contact numbers of persons to be contacted for dealing with emergency situations such as burst pipe, fire, power failures, structural damage, etc.
• To propose / recommend improvement, repairs and upgrading works when appropriate and ensure that such are carried out properly when approved.
• Liaise with tenants on repairs and maintenance works.
• To follow up on matters after meetings.
• Meet standards and audit requirements.
• To set up inspection schedules on defects, cleanliness and other term contract works.
• To review, and if necessary, recommend and implement changes to operations procedures.
• Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.
• Respond to problems and concerns and ensures compliance with rules and regulations.
• Attain best value for money outcomes on service contracts and facilities cost services.
• To review all areas regularly to determine whether cost - saving measures can be implemented without compromising on quality, durability, or effectiveness.
• To liaise with Property Executive (M&E) and tenants on matters related to M&E services.
• To arrange for handling of emergency situations such as power failure, burst pipe, gas leaks etc.
• Administer and process Building's access cards (tenants / visitors / contractors).
• To conduct regular inspections with the term contractors (cleaning, pest control, fire protection system, lift, etc.) to ensure that the services are carried out / maintained to the standard set by the Management and or the authorities.
• To review and update Fit Our Guide, Tenants Handbook, SOPs, forms, if necessary.
• Attend to day-to-day requests/feedback from tenants.
• To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire, power failures, structural damage, etc.
• Respond to tenants’ needs and maintain positive relationships and high retention levels with all tenants.
• Achieve target deliverables for business plans, monthly reports and budgets.
• To attend meetings with clients, term contractors or any other meetings and to record and put-up minutes.
• Preparing Tenants' circulars / correspondences.
• Build positive relationships with co-workers, clients, and tenants.
• Ensure that a high level of professionalism and customer service are always maintained.
• To prepare weekly/monthly meeting documents and minutes.
• Prepare & carry out Tenant Survey
• Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge.

Requirements

• Diploma in Building & Real Estate Management or its equivalent with at least 5 years of experience.
• Degree in Building & Real Estate Management or its equivalent with at least 3 years of experience; or
• Successful completion of scheduled activities.
• Experience in formulating and implementing maintenance policies and procedures, project management for capital works.
• Relevant experience in managing high rise commercial buildings or mixed developments.
• Achieve KPIs.
• visits, air-con extensions, handyman works, etc.)
• Knowledge of operation, maintenance, fit out practices and related local ordinances.
• Good organization, problem solving and communication (verbal and written) skills.
• Good interpersonal skills with team player qualities to manage both internal and external stakeholders.
• Ability to work under pressure and meet set timelines.
• Managerial experience is essential and ability to work under pressure.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance