PA and Team Coordinator

Description

• Approving invoices in SAP.
• Scheduling and coordinating meetings, organising conference calls, managing calendars, and arranging catering.
• Diary management for the CISO. When travelling to site enquire if additional internal stakeholders to meet to make most of travel.
• Comparing timesheets to contractor invoices to provide financial assurance
• Act as a point of contact for both internal and external customers.
• Monitoring and approving annual leave requests and issuing diary notes on behalf of the CISO.
• Arranging domestic and international travel in line with company policy, and processing expenses.
• Generating and chasing purchase requisitions and receipting goods and services in SAP (P2P). Checking for quality.

Requirements

• Experience of working in a Project Coordination role (desirable)
• Ability to deal with challenging diary management requests in accordance with various internal and external contacts
• Proven PA/administrative experience working at a Senior Level, specifically organising complex travel itineraries and diary-management.
• High level of organisation skills
• Experience of communicating with senior levels of management

Benefits

• The opportunity to join our private medical and dental insurance schemes.
• Annual leave of 27 days per annum.
• Education and training we take pride in helping people learn and develop by supporting, accelerating and directing your learning. As well as the completion of mandatory health and safety courses, training packages will be offered to meet your specific needs.
• Paid time off for volunteering.
• Hybrid Working Pattern: up to two days working remotely on average per week. Flexible start and finish times, with a 1.30pm finish on Fridays.
• Flexible benefits package including life assurance and income protection. In addition, you’ll have an opportunity to purchase additional benefits that suit your lifestyle.
• A generous bonus scheme based on achievement of personal and company objectives.
• A diverse range of family friendly policies. including access to Bright Horizons Back-Up Care, which provides UK employees with emergency care options when regular arrangements fall through.
• A defined contribution pension scheme: upto 16% employer contribution

Training + Development

Interview process

Visa Sponsorship

Security clearance