Project Coordinator (Limited Duration)

Description

• Review SOWs and fees for proposals and contracts. Draft, compile, and disseminate subconsultant agreements.
• Review invoices and subconsultant invoices.
• Review final deliverables (technical reports, memos, specifications) and perform quality control review for clarity, spelling, grammar, formatting, and overall document compliance.
• Assist as liaison between all project team members including the Engineers, Subconsultants, and Project Managers to coordinate meetings and track completion of deliverables. Participate and support weekly team meetings and workload review.
• Coordinate and support projects from startup to closeout including setting up projects in accounting software, updating project workload planning, and contract administration for projects.
• Attend project meetings as needed and document key topics and action items to assist in resolution of necessary tasks as required by the project team.
• Create and maintain project documentation including project schedules, proposals, submittals, drawings, contractual documents, meeting minutes, and correspondence. Assist with preparing and disseminating materials to clients and project team.
• Work closely with accounting, legal, and other associated departments to ensure all required contract and billing documentation is accurate and complete.

Requirements

• Advanced proficiency in Microsoft Office (Word, Excel, SharePoint, and PowerPoint). Experience with Deltek or similar accounting/CRM software is preferred.
• Demonstrated experience providing project coordination or project administrative support in professional or technical services environment. Background in the Architecture, Engineering & Construction (AEC) industry is a plus.
• High school diploma (or equivalent) and at least 3 years of relevant experience, or an equivalent combination of a Bachelor's degree and equivalent experience.
• Curiosity replaces judgment, and respectful engagement is prioritized in all interactions.
• Strong technology, organizational, and communication (written/oral/visual) skills.
• Collaborative, proactive, and ability to engage effectively with teams and diverse networks of stakeholders (internal and external).
• Demonstratable critical thinking, troubleshooting, time management and problem-solving skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance