Review SOWs and fees for proposals and contracts. Draft, compile, and disseminate subconsultant agreements.
Review invoices and subconsultant invoices.
Review final deliverables (technical reports, memos, specifications) and perform quality control review for clarity, spelling, grammar, formatting, and overall document compliance.
Assist as liaison between all project team members including the Engineers, Subconsultants, and Project Managers to coordinate meetings and track completion of deliverables. Participate and support weekly team meetings and workload review.
Coordinate and support projects from startup to closeout including setting up projects in accounting software, updating project workload planning, and contract administration for projects.
Attend project meetings as needed and document key topics and action items to assist in resolution of necessary tasks as required by the project team.
Create and maintain project documentation including project schedules, proposals, submittals, drawings, contractual documents, meeting minutes, and correspondence. Assist with preparing and disseminating materials to clients and project team.
Work closely with accounting, legal, and other associated departments to ensure all required contract and billing documentation is accurate and complete.
Requirements
microsoft office
deltek
project coordination
bachelor's degree
problem solving
communication
Advanced proficiency in Microsoft Office (Word, Excel, SharePoint, and PowerPoint). Experience with Deltek or similar accounting/CRM software is preferred.
Demonstrated experience providing project coordination or project administrative support in professional or technical services environment. Background in the Architecture, Engineering & Construction (AEC) industry is a plus.
High school diploma (or equivalent) and at least 3 years of relevant experience, or an equivalent combination of a Bachelor's degree and equivalent experience.
Curiosity replaces judgment, and respectful engagement is prioritized in all interactions.
Strong technology, organizational, and communication (written/oral/visual) skills.
Collaborative, proactive, and ability to engage effectively with teams and diverse networks of stakeholders (internal and external).
Demonstratable critical thinking, troubleshooting, time management and problem-solving skills.
Generated from a balanced mix of public- and private-sector projects, showcasing the firm's financial growth and versatility.
500+ bridges
Engineered Structures
Includes pedestrian and vehicular bridges, highlighting expertise in infrastructure projects and innovative engineering solutions.
Founded in 1981 in Oregon by three visionaries, Otak has grown from a regional firm into a multidisciplinary powerhouse spanning eight offices across the western U.S. and the Middle East.
Its name—derived from founders Othman, Tahran, and Kurahashi—signals a legacy rooted in collaborative creativity and technical excellence.
After joining forces with HanmiGlobal in 2011, Otak launched a period of strategic growth, acquiring firms like DAY CPM, Loris & Associates, V3 Studios, Visitor Use Management, and Tarr Whitman Group to broaden its capabilities.
Typical projects span mixed-use hospitality towers, school districts, transit facilities, and national park visitor centers—often weaving sustainability and context-sensitive design into each site.
The firm’s integrated service offering—from urban design and engineering to project controls and construction management—makes it uniquely equipped to shepherd complex developments end-to-end.
Standout highlights include the Hyatt Place tower in Portland, fish‑passage engineering for WSDOT, bridge replacements, and innovative work in national parks and EV battery facilities.
Otak’s narrative is one of geographic expansion, service diversification, and creative problem‑solving—always anchored in community impact and design innovation.
Culture + Values
Innovative Thinking: We drive creative solutions and take calculated risks to deliver exceptional outcomes.
Collaboration: We believe in the power of teamwork and diverse perspectives to achieve success.
Accountability: We take ownership of our actions and deliver on our commitments.
Integrity: We uphold high ethical standards in everything we do.
Excellence: We strive for continuous improvement in all aspects of our work.
Environment + Sustainability
2050
Net Zero Target
Aiming to achieve net-zero carbon emissions by the year 2050, demonstrating long-term commitment to sustainability.
Prioritize sustainable practices in every project, focusing on energy efficiency and minimizing environmental impact.
A significant portion of projects are certified through green building standards, such as LEED.
Committed to reducing energy consumption in offices and operations.
Prioritize using sustainable and environmentally friendly materials in designs.
Inclusion & Diversity
Gender Equality: Committed to closing the gender gap in the workforce with specific goals for increasing female representation in leadership roles.
Workplace Inclusivity: Fosters a culture of inclusivity, ensuring all employees feel valued and respected.
Leadership Goals: Sets clear targets for increasing diversity in management positions across all departments.
Employee Resource Groups: Supports various internal groups to help employees from diverse backgrounds thrive.