Document Controller
Morgan Sindall Infrastructure
Manage and maintain project document control systems for energy projects.
22 days ago ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Wales, England, United Kingdom
Office Full-Time
Company Size
8,000 Employees
Service Specialisms
Construction services
Engineering
Project Management
Design
Consulting
Technical Services
Turnkey
General Contractor
Sector Specialisms
Nuclear
Energy
Water
Highways
Rail
Aviation
Role
What you would be doing
document control
file management
data entry
quality audits
transmittals
training
- Maintain and organise hard copy document masters in the satellite project library or archives
- Act as the focal point for all team document management matters
- Scan documentation and liaise with external reprographics companies as needed
- Coordinate all activities related to document control procedures, including technical documents, drawings, and commercial correspondence
- Check all documentation complies with company formats, templates, and standards
- Organise and file document receipts, distribution lists, project documents, and drawings in line with project and corporate naming/numbering procedures
- Ensure controlled copies of latest approved documents and drawings are distributed to relevant staff, subcontractors, and suppliers
- Perform routine administrative tasks including document release, technical query handling, transmittals, and managing the local document library
- Carry out general document control activities such as photocopying, scanning, and quality checking metadata and documents
- Assist with quality checks and audits of document databases, identifying and correcting anomalies
- Assist in coordinating document control policies, protocols, and practices across the project
- Maintain project files and control logs as required
- Issue and receive controlled documentation; log distribution and create electronic transmittals for the project team, clients, and suppliers
- Maintain documents and drawings in safe custody, preventing damage or deterioration and ensuring easy traceability
- Maintain accurate document registers and action lists
- Support the document control team with issuing, receiving, and tracking engineering and supplier deliverables through to project close-out and handover
- Input document data into standard registers, ensuring information is accurate and up to date
- Support the corporate content management system to ensure continuity of business systems
- Ensure team compliance with document control and numbering procedures
- Provide practical support and first-line training on document management systems and procedures
- Communicate document management issues effectively to the project team
- Archive, retrieve, and store documents according to company standards and policies
What you bring
document management
record keeping
data entry
nvq level
document control
ms office
- Experience setting up and using electronic document management systems
- Ability to keep clear and accurate records and reports
- Ability to use computer and rapidly input data and retrieve records and information
- Educated to NVQ level or equivalent
- Previous Document Control experience
- Knowledge in use of spreadsheets, database, word processing and selected job specific software
- Recognition scheme and long service awards
- We also provide the option to participate in our share-save scheme; discounts including cycle to work and gym membership; a support and advice service for colleagues and their families, and more.
- Annual bonus scheme
- Flexible and adaptable working
- Contributory pension scheme
- Generous holiday entitlement with the option to buy five days
- Car scheme and Private Medical Insurance (if applicable to role)
- Mentoring programmes and continuous learning support
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
ÂŁ4.5_bn_group
Financial Strength
The company operates as part of a ÂŁ4.5 billion group with significant annual infrastructure revenue.
ÂŁ1.9_bn_order
Project Pipeline
The company has secured a robust order book valued at approximately ÂŁ1.9 billion across major sectors.
ÂŁ1_bn_revenue
Annual Infrastructure Revenue
The company generates over ÂŁ1 billion in annual revenue from infrastructure projects.
40+years_experience
Industry Longevity
With operations spanning over 40 years, the company has established itself as a leader in infrastructure development.
- Delivers critical national projects in energy, rail, highways, and water.
- Specializes in major energy frameworks, including grid upgrades and windfarm links.
- Provides comprehensive water expertise from sewerage to the Thames Tideway super-sewer.
- Conducts nuclear decommissioning and power infrastructure work at sites like Sellafield.
- Works on high-profile transport hubs, including Liverpool Street roof renewal and station expansions.
- Balances large-scale engineering with regional projects to bridge communities and shape infrastructure.
- Safety is our top priority
- We deliver excellence
- We act with integrity
- We collaborate to achieve the best results
- We continuously improve
2050
Net Zero Commitment
Committed to achieving Net Zero emissions by 2050.
- Delivering carbon reduction through innovation and smart solutions.
- Aiming to reduce carbon intensity across our operations.
- We aim to embed sustainability into all stages of project delivery.
- We focus on reducing waste, energy consumption, and promoting sustainable materials.
- We are committed to creating an inclusive and diverse workforce
- We focus on gender balance and promoting equal opportunities
- Increased female participation in senior roles
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