Executive Assistant

Description

• Provide administrative support to senior executives, including the Executive Vice President, Finance, and another senior leader.
• Manage calendars, schedule meetings, calls, and travel logistics.
• Arrange travel and accommodations.
• Track, prepare, and submit monthly expense reports for reimbursement.
• Format information for internal and external communications such as emails, presentations, and reports.
• Take minutes during meetings.
• Offer backup support to other Executive Assistants.
• Perform Notary Public duties as required.
• Collaborate with team members to plan meetings and company events.

Requirements

The company is seeking an experienced Executive Assistant to provide exceptional support to senior-level executives. This role is essential to business efficiency, requiring a proactive and highly organized individual who thrives in a fast‑paced, dynamic environment. The Executive Assistant will manage complex schedules, handle a wide range of administrative tasks, and perform notary public duties such as witnessing document signings.

The ideal candidate is a natural problem‑solver with a positive, proactive attitude and a keen ability to prioritize and multitask. They value organization, work effectively under pressure, and take pride in contributing to the success of the executives they support and the overall organization.

• Minimum 5+ years experience as an Executive Assistant.
• Current California Notary Public license.
• Proficient in Microsoft Office.
• Extremely detail‑oriented with strong organizational and time‑management skills.
• Excellent verbal and written communication abilities.
• Self‑motivated, proactive, and forward‑thinking.
• Diplomatic, tactful, and able to maintain a positive attitude with all team members.
• Willingness to go above and beyond to produce high‑quality work.
• Ability to communicate effectively with all internal and external contacts.
• Capable of independent work and multitasking in a fast‑paced team environment.

Benefits

Avantus offers competitive compensation, including a base salary range of $100,732–$118,508 USD plus bonus and benefits. The benefits package includes 401(k) matching, comprehensive medical and dental options, and flexible PTO. The company is an equal‑opportunity employer.

Training + Development

Interview process

Visa Sponsorship

Security clearance