Executive Assistant-2511100LH02 at Ardmore Roderick in Chicago, IL | USD95,680-126,880 | Kablio

Role

Description

calendar management

expense reporting

confidential handling

meeting coordination

stakeholder communication

ad hoc support

Champion Diversity & Inclusion
Handle expense reports and administrative tasks with precision and timeliness so the executive can focus on leading the overall business
Maintain the highest level of confidentiality while managing sensitive information
Support a variety of ad hoc projects and jump in wherever needed to ensure the executive’s operations run effortlessly
Coordinate meetings and events, including preparing materials, slide decks and arranging all logistics for all involved
Be able to review their calendar for upcoming projects or meetings that might need time budgeted to prepare, plan or research prior to the calendar event
Be the guide and protector that ensures the executive’s schedule is followed…while managing needed adjustments based on priority…so that maximum efficiency is achieved in their daily activities
Own, maintain and manage assigned executive’s calendar, seamlessly scheduling meetings, appointments, travel plans
Serve as a professional point of contact, communicating effectively with internal and external stakeholders regarding interactions

Requirements

microsoft office

bachelor’s

executive assistant

10+ years

construction

organizational

Expert level in all aspects of Microsoft Office
Minimum of 5 years of experience as an executive assistant for a vice president or above level individual
Have a team player mindset with the ability to communicate proficiently in written and verbal forms
Have ability and skillset to guide and influence with class and professionalism all that the executive needs to interact with on a daily, monthly and annual basis
Ability to guide and influence all levels of internal and external personnel that this leader needs to interact with on a regular basis
Bachelor’s degree in business management or related field of study or commensurate experience
Minimum of 10 years of experience in various administrative roles in an office environment
Experience in consulting, engineering, architectural or construction organizations
Have exceptional organizational skills
Ability to draft executive communications on their behalf

Benefits

We offer Medical, Dental, and Vision Plans
Employee Assistance Program (EAP) and more
401K, Paid Maternity Leave, Competitive PTO

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

sponsorship and relocation are not available for this opportunity.

Security clearance

Information not given or found

Company

Overview

Over a Decade

Years in Business

The company has been providing expert consulting services for more than ten years.

Provides comprehensive solutions in engineering, design, and project management across multiple sectors.
Works on a wide range of projects, including complex infrastructure, residential developments, and commercial spaces.
Expertise spans key sectors like transport, utilities, and buildings, ensuring sustainable, high-quality solutions.
Recognized for commitment to innovative and cost-effective strategies that meet client expectations.
Ability to seamlessly blend engineering excellence with practical, real-world solutions is a standout feature.

Culture + Values

Collaborate with clients to create impactful, innovative, and sustainable design solutions.
Focus on providing exceptional service and delivering quality projects on time and within budget.
Foster a culture of excellence by embracing challenges and continuously learning.
Value diversity, integrity, and professionalism in every aspect of our work.
Committed to creating positive, long-term relationships with clients, communities, and employees.

Environment + Sustainability

Net Zero by 2050

Emission Reduction Goal

Their commitment to achieving net zero emissions reflects a long-term strategy to mitigate climate impact.

Committed to advancing sustainable design and construction practices.
Integrate energy-efficient systems and sustainable materials in their projects.
Focus on reducing carbon footprints and enhancing the environmental performance of projects.
Emphasize energy conservation and green building standards in every project.

Inclusion & Diversity

They are dedicated to creating an inclusive work environment where everyone is valued.
They strive for a workforce that reflects the communities they serve.
They have set goals for increasing gender diversity in leadership roles.
They support initiatives aimed at improving gender representation and equal opportunities in the workplace.

Articles

Careers

Projects

Role

Description

calendar management

expense reporting

confidential handling

meeting coordination

stakeholder communication

ad hoc support

Champion Diversity & Inclusion
Handle expense reports and administrative tasks with precision and timeliness so the executive can focus on leading the overall business
Maintain the highest level of confidentiality while managing sensitive information
Support a variety of ad hoc projects and jump in wherever needed to ensure the executive’s operations run effortlessly
Coordinate meetings and events, including preparing materials, slide decks and arranging all logistics for all involved
Be able to review their calendar for upcoming projects or meetings that might need time budgeted to prepare, plan or research prior to the calendar event
Be the guide and protector that ensures the executive’s schedule is followed…while managing needed adjustments based on priority…so that maximum efficiency is achieved in their daily activities
Own, maintain and manage assigned executive’s calendar, seamlessly scheduling meetings, appointments, travel plans
Serve as a professional point of contact, communicating effectively with internal and external stakeholders regarding interactions

Requirements

microsoft office

bachelor’s

executive assistant

10+ years

construction

organizational

Expert level in all aspects of Microsoft Office
Minimum of 5 years of experience as an executive assistant for a vice president or above level individual
Have a team player mindset with the ability to communicate proficiently in written and verbal forms
Have ability and skillset to guide and influence with class and professionalism all that the executive needs to interact with on a daily, monthly and annual basis
Ability to guide and influence all levels of internal and external personnel that this leader needs to interact with on a regular basis
Bachelor’s degree in business management or related field of study or commensurate experience
Minimum of 10 years of experience in various administrative roles in an office environment
Experience in consulting, engineering, architectural or construction organizations
Have exceptional organizational skills
Ability to draft executive communications on their behalf

Benefits

We offer Medical, Dental, and Vision Plans
Employee Assistance Program (EAP) and more
401K, Paid Maternity Leave, Competitive PTO

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

sponsorship and relocation are not available for this opportunity.

Security clearance

Information not given or found