Administrative Billing Assistant

Description

• Send bill reminders and follow up with clients regarding outstanding invoices
• Act as a liaison between Chicago staff and internal departments across ABNA
• Prepare clear and accurate written correspondence
• Schedule meetings, travel arrangements, and conference logistics
• Assist with special projects requiring data collection, research, or document preparation
• Sort, distribute, and prepare incoming/outgoing mail and courier shipments
• Assist with printing, copying, scanning, and document assembly
• Answer and route phone calls; provide professional customer service
• Research and resolve unbilled or mismatched billing items
• Manage office filing systems (digital and physical)
• Order and maintain office supplies
• Perform billing-related data entry and maintain supporting documentation
• Collaborate with accounting staff in St. Louis to support companywide billing needs
• Maintain accurate billing files in compliance with internal procedures
• Receive and record payments; ensure accurate deposit tracking
• Prepare and process invoices and billing statements

Requirements

• Excellent organizational and multitasking ability
• 2+ years administrative experience
• Strong written and verbal communication skills
• 1–2 years of billing, invoicing, or accounts receivable experience
• Associate degree required; Bachelor’s degree preferred
• Experience with accounting software (QuickBooks, Ajera, Deltek) preferred
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Excel, Word)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance