Provides commercial real estate services including leasing, capital markets, property management, and advisory.
Assist property managers with admin, reporting, tenant service, budgets.
8 days ago ago
Junior (1-3 years)
Full Time
Pleasanton, CA
Office Full-Time
Company Size
5,000 Employees
Service Specialisms
Real Estate Advisory
Property Management
Investment Sales
Valuation & Advisory
Capital Markets
Leasing
Corporate Services
Tenant Representation
Sector Specialisms
Flex Space
Healthcare
Life Science
Technology & Innovation
Industrial & Logistics
Retail
Office
Multifamily
Role
Description
accounting reports
invoice processing
financial controls
document management
filing system
budget prep
Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables.
Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs.
Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents.
Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
Develop and maintain property filing & tracking systems for reports and documents identified above.
Must have been responsible for a portfolio of three or more projects with direct reports.
Assist Property Managers in the annual budget preparation and development.
Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.
Requirements
ms word
ms excel
real estate
bachelor’s
8 years
proofreading
Strong proofreading and editing skills.
Excellent interpersonal skills.
Strong business vocabulary, grammar, and effective communication skills.
Attention to detail.
Proficient in MS Word, MS Excel, E-Mail.
Knowledge in all aspects of business including leasing and construction management.
Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
Valid real estate license in States that require it.
Ability to work independently with minimal supervision.
Broker or salesman license as required for property management in the state/s where business is transacted.
Minimum of 8 years’ experience in property operations.
Working knowledge of Internet and Internet Searching Techniques.
Benefits
Industry leading Parental Leave Policy (up to 16 weeks)
Generous paid time off
Generous healthcare
Education reimbursement
Opportunities to network and connect.
Bright Horizons back-up care program
Referral Program
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded 1929
Year Established
The company has grown to be a global leader in commercial real estate services, with a strong legacy built over nearly a century.
Offers a comprehensive suite of services including leasing, capital markets, property management, and advisory.
_INVOLVED_ in significant projects across various sectors such as commercial, residential, industrial, and retail.
سابق Opera specialized in complex transactions, capital structuring, and operational strategies.
_INVOLVED_ advisory services are widely recognized for providing deep market insights and tailored solutions.
INVOLVED_ in handling diverse, high-stakes real estate challenges, from urban developments to large-scale industrial projects.
Culture + Values
Client-focused innovation
Integrity and transparency
Collaboration and teamwork
Commitment to excellence
Entrepreneurial spirit
Diversity of thought
Accountability and results-driven
Environment + Sustainability
2040
Net Zero Emissions Target
Aiming to achieve net zero emissions by a specific year, demonstrating a commitment to reducing environmental impact.
Prioritizing green building certifications and sustainable practices
Implementing energy efficiency measures across properties
Promoting renewable energy and sustainable construction practices
Tracking and reducing carbon footprint
Inclusion & Diversity
Developing diverse talent pipelines
Ensuring equitable opportunities for career advancement
Gender diversity initiatives with a focus on leadership roles
Increasing representation of women and minorities in management positions
Regular training and programs to foster an inclusive culture