Property Assistant

Description

• Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
• Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables.
• Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
• Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs.
• Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents.
• Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
• Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
• Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
• Develop and maintain property filing & tracking systems for reports and documents identified above.
• Must have been responsible for a portfolio of three or more projects with direct reports.
• Assist Property Managers in the annual budget preparation and development.
• Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.

Requirements

• Strong proofreading and editing skills.
• Excellent interpersonal skills.
• Strong business vocabulary, grammar, and effective communication skills.
• Attention to detail.
• Proficient in MS Word, MS Excel, E-Mail.
• Knowledge in all aspects of business including leasing and construction management.
• Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
• Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
• Valid real estate license in States that require it.
• Ability to work independently with minimal supervision.
• Broker or salesman license as required for property management in the state/s where business is transacted.
• Minimum of 8 years’ experience in property operations.
• Working knowledge of Internet and Internet Searching Techniques.

Benefits

• Industry leading Parental Leave Policy (up to 16 weeks)
• Generous paid time off
• Generous healthcare
• Education reimbursement
• Opportunities to network and connect.
• Bright Horizons back-up care program
• Referral Program

Training + Development

Interview process

Visa Sponsorship

Security clearance