Document Controller

The Service Manager instructs the provision of two document controllers to work within the established Document Control team, the outline responsibilities of these roles are listed below.

• Act in mutual trust and co-operation and uphold Client values
• Implement and contribute to processes/systems to meet commercial expectations.
• Assist in the production and supply of electronic and hard copy documents
• Complete timesheets end of each week and ensure others do as well
• Championing of document management processes and systems within the project environment
• Monitor compliance with contractual periods of reply and draft appropriate contractual communications via CEMAR,
• Review, management and uploading of documents held on sites for projects
• Deal with enquiries efficiently and effectively
• Liaise with established document control team in the wider Dockyard to ensure compliance with existing systems and processes.
• Attend relevant meetings
• Where appropriate promote training to operational team and suppliers in use of the electronic document management system (SharePoint and Autodesk Vault) and related IT systems.
• Provide assurance to Project Manager by ensuring that all records are maintained.
• Identify and implement areas for improvement and share best practice
• Uploading and management of documents in line with best practice standards
• Manage registers and Metrics including for file storage

Due to the nature of work this role will be delivering and for the protection of certain assets, the successful candidate has to be a UK national or in MoD approved cases a Dual National from a non-ITAR country.

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.

• Be proactive in their own professional development, learn new skills and broaden/deepen professional experience
• Understanding and adhere to legal, contract and project document management requirements

Ideally we would be looking for the successful candidate to be onsite once per week

• Flexible working
• Employee referral scheme
• Professional fees reimbursed
• Pension scheme (8% company contribution / 4% personal contribution)
• 25 days’ paid annual leave + bank holidays + option to buy or sell days