Administrative Assistant

Description

• Assist with daily processing of mail and manages UPS processing.
• Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events
• Assist with project and accounting archiving
• Support scheduling of inspections, meetings, and subcontractor coordination
• Monitor conference rooms for supplies, phone lists, etc.
• Arrange meeting luncheon arrangements
• Provide general administrative and project support
• Actively contribute as a member of the Rochester Office, collaborating to support shared goals and objectives
• Support onboarding of site workers, including badging, orientation paperwork, and safety documentation
• Managing service of office equipment (large format copier/copy machine/postage meter)
• Assist with kitchen cleanup
• Collaborate across departments and with external stakeholders to ensure cohesive project execution
• Manage office and kitchen supplies
• Coordinate deliveries, material receipts, and job site inventory tracking
• Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance
• Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement
• Provide general administrative and project support, as requested
• Assist with photocopying and plan copying
• Provide daily reception coverage, as needed and back-up coverage for receptionist
• Assist with processing invoices, expense reports, and purchase orders
• Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador

Requirements

• Strong problem-solving skills
• 1+ years of administrative experience
• High school diploma or GED required
• Attention to detail and high level of accuracy
• Ability to organize and prioritize responsibilities
• Strong verbal and written communication
• Proficiency in Microsoft applications
• Reception experience
• Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus
• Ability to take initiative and work independently with minimal supervision
• Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance