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Department Assistant - Kansas City

Burns & Mcdonnell

Multinational design‑build firm delivering critical infrastructure through engineering, architecture and construction.

Admin support, meeting coordination, communication, and departmental process management.

3d ago

Intermediate (4-7 years)

Full Time

Kansas City, MO

Office Full-Time

Company Size

13,500 Employees

Service Specialisms

Engineering

Construction Services

Project Management

Consulting

Architecture

Design

Technical Services

Turnkey

Sector Specialisms

Aviation

Commercial, Retail & Institutional

Environmental

Government & Military

Manufacturing & Industrial

Mining & Minerals

Oil, Gas & Chemicals

Power

Role

What you would be doing

meeting coordination

budget monitoring

training coordination

report preparation

network tool

procedure development

Support of our Food & Beverage Project Management team (calendar, travel, expense, etc.).
Supporting initiatives such as the PM - Managers of Projects Initiative.
Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, team building events, client meetings, etc.
Complies with all policies and standards.
Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
Meeting coordination for Network Engagement Tool/System.
Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
Coordinate clients meetings (booking rooms, ordering food, making reservations, ordering gifts, etc.).
Coordinate the following events: PM Summit, Acct Summit and Ops Leaders Summit.
Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
Resolves questions regarding the department; research and provide appropriate answers.
Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
Responsible for handling sensitive and confidential information.
Coordinate Lunch & Learns/Trainings.
Ordering gifts and apparel for project teams.
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint and other programs.

What you bring

high school

microsoft word

excel

powerpoint