Project Administrator - Abu Dhabi, UAE (Emiratisation role)

Description

• Contributing to project-related health and safety tasks and responsibilities.
• Prepare and process monthly project invoices, ensuring compliance with contract terms and payment schedules.
• Coordinate project logistics, including shipments, couriering of equipment, and resource planning.
• Updating and maintaining project documentation against agreed document referencing protocols.
• Managing supplier registrations, purchase orders, and overseeing critical payment processes.
• Assisting with portal management (e.g., Aconex), client registrations, EOIs, PQQs and tenders
• Track outstanding payments, resolve invoicing issues, and liaise with clients to ensure smooth financial processes.
• Maintain accurate project financial records, monitor budgets, and support preparation of WIP and monthly reports.
• Arrange approvals, visas, passes, medical checks, and mandatory training for project personnel.
• Assist project managers with project planning activities, including resourcing and scheduling, arranging internal kick off and review meetings, and tracking progress against milestones, deliverables and Key Performance Indicators (KPIs).
• Effectively communicating with clients, subcontractors and suppliers.

Requirements

• Strong communication and interpersonal skills to liaise effectively with project teams and clients.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Willingness to travel for short periods of time across the region, if required
• Strong understanding of project management processes and documentation control.
• Excellent organisational, time management, and multitasking skills with strong attention to detail.
• Bachelor’s degree in business administration, Project Management, Engineering, Environmental Science, or a related field.
• Minimum of 1 year of experience in project administration, coordination, or office support—internship or equivalent work experience accepted—preferably within engineering, environmental, or construction sectors.
• Ability to think critically and work proactively.
• Enthusiastic and well organised.
• Excellent English (written and verbal) communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint, ERP and project management tools (e.g., MS Project, Primavera, PowerBi) is an advantage.
• A full driving license will be an advantage.
• Good team player, with the ability to work autonomously.

Benefits

• Regular training and career development

Training + Development

Interview process

Visa Sponsorship

Security clearance