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Grants and Contracts Administrator
Riseboro Community Partnership
Manage full lifecycle of grants and contracts, ensuring compliance and reporting
13d ago
$80,000 - $90,000
Intermediate (4-7 years)
Full Time
Brooklyn, NY
Office Full-Time
Company Size
200 Employees
Service Specialisms
Affordable housing development
Property management
Homelessness prevention services
Legal services
Workforce development
Senior services
Youth employment programs
Community advocacy
Sector Specialisms
Affordable Housing
Energy Efficiency
Community Services
Property Management
Sustainability
Supportive Services
Housing Development
Senior Services
Role
What you would be doing
grant administration
contract management
compliance monitoring
reporting
stakeholder coordination
record keeping
- Administer and maintain access level on all government agency portals
- Execute grants & contracts as needed
- Maintain accurate and organized records of all grants and contract documentation.
- Serve as the central point of contact for all grant and contract-related questions and updates.
- Assist Finance department during internal and external audits for grants and contract related issues
- Ensure prompt execution and processing of contracts, including proper filing and tracking.
- Ensure that all grant and contract activities adhere to funder guidelines and RiseBoro policies.
- Coordinate with the Finance team to ensure a smooth handoff of finalized contracts for processing and tracking.
- Facilitate meetings with key stakeholders to monitor progress, address challenges, and resolve issues related to contract execution.
- Communicate key deadlines and compliance requirements to relevant teams to ensure alignment and accountability.
- Regularly review and update grant and contract portals to confirm all information is current, accurate, and compliant. Lead the process for completing all necessary documentation and submissions upon receipt of a grant or contract notification.
- Assist Senior Financial Analyst in preparation of fiscal year budget in accordance to grants and contract numbers and renewal
- Manage contract modifications, renewals, and closeouts, ensuring all required reporting and documentation are completed accurately.
- Collaborate with the RFP committee on grant submissions
- Maintain up-to-date knowledge of contract requirements and ensure compliance
- Prepare and distribute regular status reports for senior leadership on grant and contract progress, compliance issues, and key milestones.
- Work with the grant’s accountants on monthly billing submission to funders
- Collaborate with relevant departments (e.g., Finance, Programs, Legal) to ensure all contract requirements and deliverables are met.
- Track and monitor all grant and contract deadlines, ensuring compliance with submission requirements.
- Provide oversight on the preparation of grants & contracts budgets
What you bring
grant management
contract management
project management
bachelor's degree
microsoft office
passport
- Ability to organize and prioritize workload to meet deadlines
- Ability to work with a collaborative approach to leadership
- Ability to prioritize and lead multiple projects, activities, and actions with competing deadlines and levels of urgency.
- Strong knowledge of grant funding and contract management processes
- Strong ability to think critically, problem-solve and use sound judgment
- Strong attention to detail and ability to manage multiple priorities
- Bachelor's degree required
- Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
- Excellent project management and organizational skills
- Experience in program development encompassing project conceptualization, proposal and grant writing, contract preparation, funder liaison, and administrative and fiscal control to ensure compliance and optimal deliverable and fiscal performance is a plus
- Excellent oral and written communication skills
- A minimum of five (5) years of grant and contract management experience within a non-profit environment required or human services environment.
- Experience obtaining and managing city, state, and federal funding
- Experienced in Microsoft Office Suite and grant management platforms, including Passport, the Statewide Financial System of New York (SFS), and the NYC Council Discretionary Funding Portal
- Effective communication and interpersonal skills with the ability to work collaboratively across departments.
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Interview process
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Company
Overview
- Founded with a mission to revitalize neighborhoods and provide affordable housing opportunities.
- Focus on creating sustainable communities through development, advocacy, and support services.
- Specializes in the construction, preservation, and management of affordable housing properties.
- Works closely with local residents, helping them access career development, financial literacy, and educational resources.
- Supports economic growth by creating jobs and offering workforce training programs.
- Leverages community-based partnerships to improve local infrastructure and ensure long-term impact.
- Has developed numerous residential buildings and affordable housing projects across multiple neighborhoods.
- Invests in the arts, culture, and wellness, promoting a holistic approach to community improvement.
- A key player in tackling urban displacement and supporting underserved populations in New York.
353 volunteers
Active community volunteers
Volunteers contribute to participatory budgeting initiatives, reflecting the company's commitment to community engagement.
5,694 participants
Engaged community members
Participants in participatory budgeting initiatives demonstrate strong community involvement in decision-making processes.
1,000 recipients
Annual toy-drive support
The company annually provides holiday gifts to over 1,000 individuals, showcasing its dedication to community well-being.
- Our inclusive approach helps us achieve our mission to unleash the potential of communities to thrive, no matter the odds.
- Holistic‑community revitalization model: building affordable housing as neighborhood asset foundation, then layering resource‑linking programs
100% Affordable
Multi-family Passive House
The first 100% affordable multi-family Passive House project in the U.S.
20% Energy Use
NYC Building Benchmark
Knickerbocker Commons uses only 20% of the energy of an average NYC building of the same size.
60–80% Energy Reduction
Bushwick Retrofit
A Passive House retrofit pilot project in Bushwick achieving significant energy savings.
50% Emissions Reduction
2033 Goal
A target to reduce emissions by 50% within a decade, with an additional 20% reduction in energy intensity.
- Seven Passive House standard projects completed, including Knickerbocker Commons and Mennonite United.
- Bethany Senior Terraces: fully-electrified PHIUS Passive House with rooftop solar array covering 100% common-area and ~80% of total building electricity.
- 1601 DeKalb affordable housing fully electric HVAC, designed to meet Enterprise Green Communities criteria.
2020 Plan
Racial Equity Initiative
Comprehensive Racial Equity Action Plan adopted in 2020, spanning 10 categories such as Organizational Culture and Governance.
12‑Member Group
Internal Representation
Established a 12‑member Racial Equity Working Group representing all five divisions and infrastructure.
3 Cooperatives
Graduated Programs
Worker Coop Academy (2020–21) graduated 3 cooperatives, including Black‑led and Queer/Trans‑Black/Brown coops.
- Launched Community Advisory Committee for community‑led input into decision‑making and program design.
- Financial investment in leadership, mentorship and professional development of staff of color.
- Gender‑related outcomes: Womxn‑led Beautifully Fed Food coop; Sisters 3 Tea family‑owned, predominately women operators.
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