Project Coordinator at Dynalectric Oregon in Portland, OR | Kablio

Role

Description

traka system

smartsheet tracking

permit management

cost reporting

material scheduling

po processing

Coordinates the new hire process (badging, background checks, OHSU online training requirements)
Assists with (TRAKA system, supply/SWAG ordering, parking permits, reconciling parking permit report, special event planning, coordinates with Safety Manager)
Reviews project/work order logs (updates w/o log for progress, checks with field supervision on progress, prioritizes billing needs)
Meets with field supervision to determine status of job progress (determines/confirming job progress to establish billing eligibility)
Maintains A/R Smartsheet log
Communicate project impacts to customers and maintain consistent coordination with the Project Managers
Coordinate and provide clear communication regarding system shutdowns, ensuring affected parties are informed in advance
Maintains Smartsheet billing logs and attends weekly billing meetings
P.O.’s (Distribute, file, close; issue as needed)
Track and manage project permits, including fire permits, ensuring all required permits are obtained, up to date, and completed with the city
Interpret a variety of instructions furnished in written, oral, and schedule form
Reviews project cost reports (runs reports from Empire, cross-reference with w/o log if job is on track for completion)
Attends Safety meetings (note taking)
Compile and organize bid requests into a centralized tracking sheet, ensuring project managers’ requirements and deadlines are met
Coordinate and communicate with customers regarding material delivery schedules, provide updates on expected arrival dates and any changes to timeline
Learn and assist with PECOS AND BAP Permit requirements

Requirements

1-3 yrs

hs diploma

starbuilder

spreadsheets

accounting

problem solving

1-3 years’ experience in billing or Project Management support
HS Diploma/GED or some college
Ability to work independently and work well with others in a multi-functional environment
Strong problem solving skills to provide solutions
Ability to provide support to Department and Project Managers in all areas needed on a daily basis
Familiarity with Starbuilder/Empire a plus
Experience creating spreadsheets for job tracking/costing a must
Ability to coordinate a variety of routine projects and activities simultaneously
General knowledge of accounting and billing practices

Benefits

401(k) match
Disability insurance
Life insurance
Health & Welfare (medical, dental & vision)
Employee assistance program
Paid holidays
Flexible spending accounts
Paid time off

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

coordinates new hire process including background checks

Company

Overview

Founded in 1980

Year Established

The company was established in the early 1980s, marking the beginning of its legacy in electrical contracting.

Four Decades

Experience

Over four decades of experience in delivering projects on time and within budget, ensuring reliability and expertise.

Specializes in complex electrical systems for commercial and industrial sectors.
Excels in large-scale electrical installations, including power distribution, lighting systems, and energy-efficient technologies.
Portfolio includes major projects in healthcare, education, government, and hospitality.
Recognized for innovation in sustainable electrical systems, incorporating renewable energy sources like solar power.
Team of highly skilled electricians and engineers known for problem-solving and adapting to unique project needs.

Culture + Values

Safety - We are committed to maintaining the highest safety standards in everything we do.
Integrity - We always do the right thing, even when no one is watching.
Quality - We ensure the highest level of quality in all of our work.
Innovation - We continuously innovate to improve our solutions and services.
Collaboration - We work together as one team to achieve common goals.

Environment + Sustainability

Net-Zero by 2035

Carbon Emissions Target

Aim to achieve net-zero carbon emissions as part of a comprehensive sustainability strategy.

Commitment to sustainable practices across all operations.
Dedicated to reducing their carbon footprint and increasing energy efficiency.
Implemented energy-efficient systems in projects to reduce environmental impact.
Actively involved in renewable energy projects to promote green building practices.

Inclusion & Diversity

Focused on fostering a diverse and inclusive workplace.
We are committed to creating equal opportunities for all employees.
Engaged in initiatives to ensure a diverse workforce in all levels of the company.

Articles

Dynalectric Oregon Careers

Dynalectric Oregon Projects

Dynalectric Oregon Services

Role

Description

traka system

smartsheet tracking

permit management

cost reporting

material scheduling

po processing

Coordinates the new hire process (badging, background checks, OHSU online training requirements)
Assists with (TRAKA system, supply/SWAG ordering, parking permits, reconciling parking permit report, special event planning, coordinates with Safety Manager)
Reviews project/work order logs (updates w/o log for progress, checks with field supervision on progress, prioritizes billing needs)
Meets with field supervision to determine status of job progress (determines/confirming job progress to establish billing eligibility)
Maintains A/R Smartsheet log
Communicate project impacts to customers and maintain consistent coordination with the Project Managers
Coordinate and provide clear communication regarding system shutdowns, ensuring affected parties are informed in advance
Maintains Smartsheet billing logs and attends weekly billing meetings
P.O.’s (Distribute, file, close; issue as needed)
Track and manage project permits, including fire permits, ensuring all required permits are obtained, up to date, and completed with the city
Interpret a variety of instructions furnished in written, oral, and schedule form
Reviews project cost reports (runs reports from Empire, cross-reference with w/o log if job is on track for completion)
Attends Safety meetings (note taking)
Compile and organize bid requests into a centralized tracking sheet, ensuring project managers’ requirements and deadlines are met
Coordinate and communicate with customers regarding material delivery schedules, provide updates on expected arrival dates and any changes to timeline
Learn and assist with PECOS AND BAP Permit requirements

Requirements

1-3 yrs

hs diploma

starbuilder

spreadsheets

accounting

problem solving

1-3 years’ experience in billing or Project Management support
HS Diploma/GED or some college
Ability to work independently and work well with others in a multi-functional environment
Strong problem solving skills to provide solutions
Ability to provide support to Department and Project Managers in all areas needed on a daily basis
Familiarity with Starbuilder/Empire a plus
Experience creating spreadsheets for job tracking/costing a must
Ability to coordinate a variety of routine projects and activities simultaneously
General knowledge of accounting and billing practices

Benefits

401(k) match
Disability insurance
Life insurance
Health & Welfare (medical, dental & vision)
Employee assistance program
Paid holidays
Flexible spending accounts
Paid time off

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

coordinates new hire process including background checks