EXECUTIVE ASSISTANT & RMC COORDINATOR - LONDON - 12 MONTH CONTRACT

Description

• Responsible for RED Finance SharePoint maintenance and regular update.
• Processing of expenses claims, ensuring these adhere to Company Policy.
• Liaise with Tractebel Risk Officer to schedule Go/No Go and CRC meetings in line with RED/Tractebel governance.
• Take note in RMC meetings, circulate minutes in a timely manner and update PM workbook with the minutes and actions agreed in RMCs.
• Organise and schedule all RMC / CRM meetings in line with RED Governance, ensuring RMC members (or delegates) are able to attend.
• Maintain RED Finance organogram up to date
• Maintain RED RMC deck (ppt) up to date and ensure the latest version is available on SharePoint with the latest F5.
• Organise off-site company meetings where required - sourcing venues, controlling and monitoring the contracts and budgets.
• Provide one off project management support together with researching and compiling extensive documentation with an exceptionally high attention to detail.
• Ensure all documentation is made available to RMC members and participants ahead of the meeting, with the authority to reschedule RMC meetings if documents are not ready.
• Maintain banking, statutory information up to date for all RED legal entities.
• Manage RED insurance program’s renewals in collaboration with ENGIE Insurance, RED General Counsel and CFO.
• Deliver RED Finance Induction program to new joiners and promoted PM, in collaboration with Finance team members.
• Maintain RED DOA updated, ensuring changes’ approval by Excom when required.
• Ensure RED Commercial Policy is reviewed on an annual basis and kept up-to-date.
• Maintain RMC tracker up to date.
• Improve RMC process as necessary.

Requirements

• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Proven Executive Assistant experience gained working at a Senior Board level within a consultancy or financial services company.
• Ability to work on own initiative with a highly flexible attitude, whilst maintaining a high degree of confidentiality.
• Able to provide excellent administrative and organisational support with the ability to plan and prioritise.
• Ability to manage a high-volume workload and deliver to a consistently high standard under pressure, maintaining accuracy whilst achieving timescales.
• Good time management and the ability to work flexibly to meet the needs of the business.
• Team player with ability to build relationships with a range of individuals
• Great sense of urgency.
• Excellent inter-personal and communication skills both oral and written.
• Good understanding of international working and business operations of a global consultancy.
• This role will ideally suit those with the right to live & work in the UK without restrictions, as we are unable to offer sponsorship at the present time.
• Ability to work productively under pressure, whilst maintaining a calm and professional approach.
• High level of initiative and self-motivation.
• Degree qualified.
• Ability to liaise at all levels with excellent communication skills, in dealing with the most senior of internal and external contacts and exercising diplomacy and discretion at all times.
• Co-Sec support to General Counsel.
• Strong attention to detail.
• Deep understanding of Ethics and Compliance requirements.
• Background in consulting or construction preferred.
• 6+ Years’ experience at EA level.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance